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Grants to States

Number: 45.310
Agency: Institute of Museum and Library Services

Program Information 

Program Number/Title (010):
45.310 Grants to States
Federal Agency (030):
Institute of Museum and Library Services
Authorization (040):
Museum and Library Services Act (20 USC CHAPTER 72).
Objectives (050):
The Grants to States Program is the largest grant program run by IMLS; it provides funds to State Library Administrative Agencies (SLAAs) using a population-based formula. SLAAs may use federal funds to support statewide initiatives and services; they also may distribute the funds through subgrant competitions or cooperative agreements to public, academic, research, school, and special libraries in their state.
Types of Assistance (060):
Uses and Use Restrictions (070):
To make grants to state library administrative agencies which shall expend funds, either directly or through subgrants, for: (1) expanding services for learning and access to information and educational resources in a variety of formats, in all types of libraries, for individuals of all ages in order to support such individuals’ needs for education, life-long learning, workforce development, and digital literacy skills; (2) establishing or enhancing electronic and other linkages and improved coordination among and between libraries and entities, for the purpose of improving the quality of and access to library and information services; (3) (A) providing training and professional development, including continuing education, to enhance the skills of the current library workforce and leadership, and advance the delivery of library and information services and; (B) enhancing efforts to recruit future professionals to the field of library and information services; (4) developing public and private partnerships with other agencies and community-based organizations; (5) targeting library services to individuals of diverse geographic, cultural, and socioeconomic backgrounds, to individuals with disabilities, and to individuals with limited functional literacy or information skills; (6) targeting library and information services to persons having difficulty using a library and to underserved urban and rural communities, including children (from birth through age 17) from families with incomes below the poverty line; (7) developing library services that provide all users access to information through local, State, regional, national, and international collaborations and networks; and (8) carrying out other activities consistent with the purposes set forth in section 9121 of the Museum and Library Services Act, as described in the State library administrative agency’s plan.
Eligibility Requirements (080)
Applicant Eligibility (081):
State library administrative agencies located in one of the 50 states of the United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Commonwealth of the Northern Mariana Islands, the Republic of the Marshall Islands, the Federated States of Micronesia, and the Republic of Palau are eligible to submit five-year plans. For information about funding opportunities at the state level, contact the specific state library administrative agency. Section 9131 (b)(3)(C) of the Museum and Library Services Act directs that funds allotted based on the populations of the Republic of the Marshall Islands, the Federated States of Micronesia, and the Republic of Palau be used to award grants on a competitive basis taking into consideration recommendations from the Pacific Region Educational Laboratory in Hawaii. These three republics, along with the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Marianas, are eligible to compete for the grants.
Beneficiary Eligibility (082):
State library agencies. Through activities and services provided, beneficiaries include users of libraries and information services.
Credentials/Documentation (083):
Costs will be determined in accordance with 2 CFR 225 (A-87) for State and local governments and Indian tribes, 2 CFR 220 (A-21) for educational institutions and 2 CFR 230 (A-122) for other nonprofit organizations. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
Preapplication coordination is required. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. 45 CFR 1183 and 2 CFR 215 (A-110) apply to this program. To qualify for grants, states must submit a five-year plan as defined in Section 9134 of the Act, for approval by the director of IMLS. The plan is submitted directly to the Institute of Museum and Library Services, Office of Library Services, Grants to States Program, 1800 M Street, NW, Ninth Floor, Washington, DC 20036-5802.
Award Procedure (093):
Grants are awarded to state library administrative agencies.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
A time has not been specified.
Appeals (096):
Appeals may be made in writing to the Director of the Institute of Museum and Library Services.
Renewals (097):
A new state plan is required every five years; the next one is due in 2017.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory Formula:
Matching Requirements: The amount a State receives under this program consists of a minimum allotment set by Congress (20 USCS 9131 (b)) plus an additional amount based on the most current published population estimates available the first day of the federal fiscal year from the Bureau of the Census. The federal share is 66 percent and the state matching requirement is 34 percent.
This program has MOE requirements, see funding agency for further details.
Length and Time Phasing of Assistance (102):
All funds are awarded to each state on approval of its five-year plan. Funds must be expended by the end of the federal fiscal year of allotment as noted in grant award documentation. See the following for information on how assistance is awarded/released: Direct payments for a specialized use upon request.
Post Assistance Requirements (110)
Reports (111):
IMLS requires annual financial and narrative reports from each state library administrative agency. Each state library agency must independently evaluate and report to IMLS regarding the activities assisted during this program before the end of the state five-year plan. Cash reports are not applicable. Progress reports are not applicable. Expenditure reports are not applicable. IMLS staff monitors state library administrative agencies' administration of the formula grants and conducts site visits to each state library administrative agency at least once during the five year plan period.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Records (113):
Grant recipients will be required to maintain standard financial statements and project records.
Financial Information (120)
Obligations (122):
(Formula Grants) FY 12 $156,365,000; FY 13 est $150,000,000; and FY 14 Estimate Not Available
Range and Average of Financial Assistance (123):
The formula determining the assistance is based on population.
Program Accomplishments (130):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: No Current Data Available Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
See the IMLS website at for the latest program data.
Information Contacts (150)
Regional or Local Office (151) :
Headquarters Office (152):
Laurie Brooks 1800 M Street NW
9th Floor, Washington, District of Columbia 20036 Email: Phone: 202-653-4650
Website Address (153):
Examples of Funded Projects (170):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: No Current Data Available Fiscal Year 2015: No Current Data Available
Criteria for Selecting Proposals (180):
See program guidelines.