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Higher Education_Institutional Aid

Number: 84.031
Agency: Department of Education
Office: Office of Postsecondary Education

Program Information 

Program Number/Title (010):
84.031 Higher Education_Institutional Aid
Federal Agency (030):
Office of Postsecondary Education, Department of Education
Authorization (040):
Higher Education Act of 1965, as amended (HEA). Title III, Part A and Part F, HEA, Title V.
Objectives (050):
To help eligible colleges and universities to strengthen their management and fiscal operations and to assist such institutions to plan, develop, or implement activities including endowment building to strengthen the academic quality of their institutions.
Types of Assistance (060):
PROJECT GRANTS
Uses and Use Restrictions (070):
Eligible institutions may apply under Part A, Part B or Part F of Title III of the HEA or Title V of the HEA. Title III Part A includes Strengthening Institutions Program (SIP), American Indian Tribally Controlled Colleges and Universities (TCCUs), Alaska Native and Native Hawaiian serving (ANNH) institutions, Asian American and Native American Pacific Islander-serving Institutions (AANAPISI), Native American-Serving Nontribal Institutions (NASNTI) and Predominantly Black Institutions (PBIs). Title III Part B includes the Historically Black Colleges and Universities (HBCUs) program and the Historically Black Graduate Institutions (HBGIs) program. Title III Part A provides funds to eligible institutions to plan, develop, and implement activities for development of faculty, fund, and administrative management, and improvement of academic programs, acquisition of equipment for use in strengthening academic programs and institutional management, and joint use of facilities such as libraries, laboratories, and student services. Title III Part B provides funds to undergraduate HBCUs and graduate HBGIs. Funds may be used for purchase, rental, or lease of scientific equipment; construction, maintenance, renovation, improvement in classroom, library and other instructional facilities; support of faculty exchanges and fellowships; academic instruction in disciplines in which African Americans are underrepresented, purchase of library books, periodicals, and other educational materials; tutoring, counseling, and student services; funds and administrative management; acquisition of equipment for use in funds management; endowment funds; and joint use of facilities. Title V Part A, Developing Hispanic Serving Institutions (HSIs) program provides funds to eligible HSIs for activities such as: faculty development; funds and administrative management; development and improvement of academic programs; endowment funds; curriculum development; scientific or laboratory equipment for teaching; construction or renovation of instructional facilities; joint use of facilities; academic tutoring; counseling programs; student support services, purchase of educational materials; articulation agreements; creating facilities for distance learning technologies; teacher education programs; K-12 community outreach programs; and the expansion of graduate and professional programs. Title V Part B, Promoting Postbaccalaureate Opportunities for Hispanic Americans program provides funds to eligible HSIs for activities such as: purchase or rental of scientific or laboratoray equipment; construction or renovation of instructional facilities; purchase of educational materials; support for low-income postbaccalaureate students; support of academic instruction and faculty and curricular development; creating facilities for distance learning technologies; and collaboration with other institutions of higher education to expand postbaccalaureate offerings. Title III, Part F, Section 371 authorizes funds for Hispanic-serving Institutions STEM and Articulation Programs to support the kinds of activities being supported under the existing Title V program, except that priority is given for applications that propose to increase the number of Hispanic and other low-income students attaining degrees in fields of science, technology, engineering, and mathematics (STEM) and to applications that propose to develop model transfer and articulation agreements between the 2-year and 4-year HSIs in such fields. Funds provided for Title III and Title V may not be used for activities other than those in an approved application, activities that are inconsistent with any applicable State plan of higher education or State plan for desegregation, a school or department of divinity or any religious worship or sectarian activity; general operating and maintenance expenses; indirect costs; or supplanting of other funds available to the institution. These programs are subject to non-supplanting requirements and must use a restricted indirect cost rate which is referenced under 34 CFR 76.563. For assistance call the Office of Chief Financial Officer/Indirect Cost Group on (202) 377-3838.
Eligibility Requirements (080)
Applicant Eligibility (081):
An institution of higher education (IHE) that qualifies as eligible using criteria as specified in the regulations. Under Part A, specific and basic requirements as stated in the program regulations must be met. Eligible applicants include institutions that have: (1) A low average per full-time equivalent (FTE) educational and general expenditures; (2) a substantial percentage of students having Pell Grants or other Federal need-based financial aid. However, a waiver of the low educational and general expenditure requirement and the needy student enrollment requirement may be granted to institutions meeting the criteria specified in the existing regulations. Under Part B HBCUs, historically Black institutions that were established prior to 1964, whose principal mission was, and is, the education of African Americans are eligible. A listing of those institutions is published in program regulations; these HBCUs are also eligible under the Endowment Challenge Grant Program. Institutions eligible for PBI program grants are defined in Title III Section 318(b) of the HEA. Institutions eligible for HBGI program grants are specified in Title III Section 326(e)(1) of the HEA. Under the Title V programs, an HSI is defined as an institution that has an enrollment of undergraduate full-time equivalent students that is at least 25 percent Hispanic as specified in Section 502 of the HEA.
Beneficiary Eligibility (082):
Applicant institutions of higher education, including those in the territories and possessions that meet statutory eligibility requirements will benefit.
Credentials/Documentation (083):
Institutions must document that they are accredited by a nationally recognized accrediting agency or that they are making satisfactory progress toward such accreditation. A 4-year institution must have authority to award a bachelor's degree. A 2-year institution must offer a program acceptable for full credit towards a bachelor's degree, or a 2-year program in engineering, mathematics, or the physical or biological sciences designed to prepare the student to work as a technician at a semiprofessional level. This program is excluded from coverage under OMB Circular No. A-87.
Application and Award Process (090)
Preapplication Coordination (091):
Preapplication coordination is required. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures (092):
This program is excluded from coverage under OMB Circular No. A-102. OMB Circular No. A-110 applies to this program. Applications for funding are available from the Institutional Services office at the Department of Education. Application deadlines are published in the Federal Register.
Award Procedure (093):
Title III Part A applicants in the SIP, ANNH, AANAPISI, and NASNTI programs and Title V applications are evaluated by external reviewers who are experts in postsecondary education. The Department makes final awards based primarily on the scores assigned to the applications by the external reviewers and the recommendations submitted by the staff of the Institutional Service, Office of Postsecondary Education at the Department of Education.

Title III applicants in the TCCUs, PBIs, HBCUs, and HBGIs programs makes final awards based on a statutory formula.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
Approximately six months.
Appeals (096):
Not Applicable.
Renewals (097):
Under the SIP, priority is given to applicants who are not already receiving a grant. Institutions that received a 5-year individual development grant are not eligible to receive an additional grant until 2 years after the date on which the 5-year terminates. After fulfilling the wait-out requirement, institutions applying for another grant under the SIP must reapply for eligibility.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory Formula: Funds are allocated to TCCUs, PBIs, HBCUs, and HBGIs based on a statutory formula. Title III, Part A, Section 316(d); Title III Part A, Section 320; Title III, Part B, Sections 324 and 326(f) of the HEA.
Matching Requirements: Under the SIP, TCCUs, HBCUs, and HSIs, institutions of higher education may use no more than 20 percent of grant funds to establish or increase an institution's endowment fund. The endowment funds must be matched at a rate of one non-Federal dollar for each Federal dollar. Under the HBGIs program, eligible institutions that have project grants over $1,000,000 must match the entire Federal share on a dollar-for-dollar basis.
This program does not have MOE requirements.
Length and Time Phasing of Assistance (102):
Under the SIP, TCCUs, ANNH, AANAPISI and HSIs, planning grants are for a period of up to 1 year, individual development grants are for a period of 5 years. See the following for information on how assistance is awarded/released: This information is included in the award document.
Post Assistance Requirements (110)
Reports (111):
As required by the Special Grant Terms and Conditions. Staff monitor grants drawdown using agency financial reports. No cash reports are required. Progress reports are required. Expenditure reports are not applicable. Reporting on performance measures is required as part of the submittal of the required annual performance report.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Subject to a Federal audit any time during the term of the grant and within a period of 3 years after the termination of Federal support.
Records (113):
Must be retained for 5 years after the end of the fiscal year during which the expenditures were made or until the grantee is notified that the records are no longer needed.
Financial Information (120)
Obligations (122):
(Project Grants) FY 12 $3,119,094; FY 13 est $2,955,946; and FY 14 est $3,119,094 - Strengthening AANAPISI. (Project Grants) FY 12 $227,980,301; FY 13 est $216,055,564; and FY 14 est $227,980,301 - Strengthening HBCUs. (Project Grants) FY 12 $27,858,651; FY 13 est $26,421,067; and FY 14 est $27,858,651 - Strengthening ANNH. (Project Grants) FY 12 $22,000,000; FY 13 est $19,453,111; and FY 14 est $22,000,000 - PPOHA. (Project Grants) FY 12 $3,119,094; FY 13 est $2,955,946; and FY 14 est $3,119,094 - Strengthening NASNTI. (Project Grants) FY 12 $100,000,000; FY 13 est $94,900,000; and FY 14 est $100,000,000 - HSI STEM. (Project Grants) FY 12 $100,431,824; FY 13 est $95,178,637; and FY 14 est $100,431,824 - Developing Hispanic-Serving Institutions. (Project Grants) FY 12 $80,623,333; FY 13 est $76,406,249; and FY 14 est $80,623,333 - Strengthening Institutions (Part A). (Project Grants) FY 12 $9,262,461; FY 13 est $8,777,979; and FY 14 est $9,262,461 - Strengthening PBIs. (Project Grants) FY 12 $58,958,358; FY 13 est $55,874,482; and FY 14 est $58,958,358 - Strengthening HBGIs. (Project Grants) FY 12 $55,713,310; FY 13 est $52,838,349; and FY 14 est $55,713,000 - Strengthening TCCUs.
Range and Average of Financial Assistance (123):
Varies by competition.
Program Accomplishments (130):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: No Current Data Available Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
34 CFR 607, 608, 609, 628, the Education Department General Administrative Regulations.
Information Contacts (150)
Regional or Local Office (151) :
None.
Headquarters Office (152):
Leonard Haynes Department of Education, Office of Postsecondary Education, Office of Higher Education Programs, Institutional Service, 1990 K. St., N.W., Washington, District of Columbia 20006 Email: leonard.haynes@ed.gov Phone: (202) 502-7549
Website Address (153):
http://www.ed.gov/about/offices/list/ope/idues.
Examples of Funded Projects (170):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: No Current Data Available Fiscal Year 2015: No Current Data Available
Criteria for Selecting Proposals (180):
(a) Under Title III and Title V, the Department appoints review panels to provide comments and recommend ratings for the applications. The reviewers numerically rate each application assigned and provide the Secretary with comments on each. Criteria are published in the Federal Register along with the point value for each criterion. (b) Under TCCUs, HBCUs, HBGIs, and PBIs, funds are allocated based on a statute-driven formula. For Strengthening TCCUs, applicants are limited to tribal colleges and universities, including institutions qualifying for funding under the Tribally Controlled College or University Assistance Act of 1978 or the Navajo Community College Assistance Act of 1978, or cited in section 532 of the Equity in Educational Land Grant Status Act of 1994. To be eligible to receive a grant under the Strengthening HBCUs program, an institution must be designated by the Secretary of Education as a Historically Black College or University. HBGIs receiving discretionary grants are specified in the program statute. To be eligible to receive a grant under the Strengthening PBIs program, an institution must have an enrollment of undergraduate students that is at least 40 percent Black American students; that is at least 1,000 undergraduate students of which not less than 50 percent of the undergraduate students enrolled at the institution are low-income individuals or first-generation college students (as that term is defined in Section 402A(g)); and of which not less than 50 percent of the undergraduate students are enrolled in an educational program leading to a bachelorís or associateís degree that the institution is licensed to award by the State in which the institution is located.