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Summer Food Service Program for Children

Number: 10.559
Agency: Department of Agriculture
Office: Food and Nutrition Service

Program Information 

Program Number/Title (010):
10.559 Summer Food Service Program for Children
Federal Agency (030):
Food and Nutrition Service, Department of Agriculture
Authorization (040):
Richard B. Russell National School Lunch Act, Sections 9, 13 and 14, as amended, 42 U.S.C. 1758, 1761 and 1762a.
Objectives (050):
To assist States, through grants-in-aid and other means, to conduct nonprofit food service programs for children. This program operates in partnership with the United States Department of Agriculture (USDA), State agencies, and local organizations to provide free meals to eligible children during the summer months and at other approved times, when school is not in session.

In addition there are discretionary grant initiatives supporting this program. The methods being tested through these demonstrations are: extending length of operation, additional funding for enrichment activities, meal delivery, weekend food backpacks, Supplemental Nutrition Assistance Program (SNAP) electronic benefit delivery system, and Special Supplemental Nutrition Program for Women, Infants and Children (WIC) electronic benefit delivery system.
Types of Assistance (060):
Uses and Use Restrictions (070):
Funds are made available for disbursement to eligible service institutions (sponsors) which provide free meals to children in areas where at least 50 percent of the children meet the income eligibility criteria for free and reduced price meals. Meals may be served to children 18 and younger, and to individuals over 18 who participate in State-approved school programs for persons with disabilities.

This program generally operates during the months of May through September at site locations where regularly scheduled food services are provided for children. Sites may also participate in this program from September through May if an area school is closed because of an emergency situation. Sponsors operating food programs for children on school vacation under a continuous year-round calendar may apply for participation in other months.

Reimbursement may be paid for one meal and one snack or two meals per child each day. Camps and sites primarily serving children of migrant workers may be approved to serve up to three reimbursable meals each day. Meals must meet USDA standards to be eligible for reimbursement. Funds are also paid to participating State agencies for administrative expenses related to program staffing, operation, and oversight.

Summer demonstration projects either address funding limitations that restrict participation or provide an alternate approach to summer feeding needed by children unable to access traditional congregate feeding sites. Assistance must be used for specific activities authorized by Child Nutrition legislation. There may be restrictions as required by the legislation.
Eligibility Requirements (080)
Applicant Eligibility (081):
The State or U.S. Territory agency applies for and signs an agreement to receive Federal funds for disbursement. The State agency enters into an agreement with each sponsor that has been approved for participation. The agreement is permanent and may be amended as necessary to ensure compliance with all Federal requirements. Sponsors must agree to operate a nonprofit food service that is available to all eligible children regardless of race, sex, color, national origin, age, or disability.
Beneficiary Eligibility (082):
A service institution that conducts a regularly scheduled program for children from areas in which poor economic conditions exist is eligible to participate as a sponsor in this program. Sponsors include public or private nonprofit school food authorities; public or private nonprofit colleges or universities operating the National Youth Sports Program during the months of May to September; units of local, municipal, county, or State governments; and other faith or community-based private nonprofit organizations.

Public or private nonprofit residential or nonresidential summer camps may also participate. However, at camps, reimbursement will only be paid for meals served to enrolled children who are individually determined to be eligible for free and reduced price school meals under USDA Income Eligibility Guidelines.
Credentials/Documentation (083):
The allowability of costs incurred by States in administering this program will be determined in accordance with USDA Uniform Federal Assistance Regulations (7 CFR Parts 3016 and 3019). OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. Service institutions may apply directly to the responsible State agency. Applicants that are not public institutions must furnish evidence of tax-exempt status under section 501(a) of the Internal Revenue Code of 1986. This program is subject to the provisions of USDA Uniform Federal Assistance Regulations (7 CFR Parts 3016 and 3019).
Award Procedure (093):
When an application is approved, the sponsor signs an agreement with the administering agency.
Deadlines (094):
Not Applicable.
Range of Approval/Disapproval Time (095):
The State agency must make a decision within 30 calendar days of receiving a complete and correct sponsor application. If an incorrect application is received, the State agency must notify the applicant within 15 days and provide technical assistance to complete the application.
Appeals (096):
The State agency must have a hearing procedure for local institution grievances.
Renewals (097):
The agreement is permanent and may be amended as necessary to ensure compliance with all Federal requirements.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory Formula: Sections 13(b) and (k) of the Richard B. Russell National School Lunch Act, 42 U.S.C. 1761, describe the funding formulas for cash assistance. Cash reimbursement to States under this program is the product obtained by multiplying the number of meals served by maximum rates of reimbursement established by USDA. State agencies use the cash assistance to reimburse sponsors for eligible meals served to eligible children. Since all meals are served free, all meals of the same type are funded at the same rate. Rates are adjusted annually on January 1, to reflect changes in the "Food Away from Home" series of the Consumer Price Index for All Urban Consumers.
Matching requirements are not applicable to this program.
This program does not have MOE requirements.
Length and Time Phasing of Assistance (102):
Assistance is available for the period covered by the agreement. Method of awarding/releasing assistance: by letter of credit.
Post Assistance Requirements (110)
Reports (111):
Sponsors file monthly reports on program operations to claim reimbursement for meals served. States must then submit final program reports to the Food and Nutrition Service (FNS) no later than 90 days after the claiming month. No cash reports are required. No progress reports are required. No expenditure reports are required. No performance monitoring is required.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Audits may be conducted less frequently under conditions specified in OMB Circular A-133.
Records (113):
Sponsors must maintain full and accurate records of program operations for a period of 3 years after the end of the fiscal year to which they pertain. However, where there are unresolved audit findings, records must be retained until there is satisfactory resolution of all audit issues.
Financial Information (120)
Obligations (122):
(Formula Grants) FY 12 $399,860,000; FY 13 est $435,893,000; and FY 14 est $467,932,000 - Summer Food Service Program. (Project Grants (Discretionary)) FY 12 $0; FY 13 est $0; and FY 14 est $0 - Summer Activity/Length of Operation Demonstration. (Project Grants (Discretionary)) FY 12 $13,356,000; FY 13 est $0; and FY 14 est $0 - Summer Electronic Benefit Transfer-SNAP and WIC. (Project Grants (Discretionary)) FY 12 $2,635,000; FY 13 est $4,555,000; and FY 14 est $0 - Summer Electronic Benefit Transfer-SNAP. (Project Grants (Discretionary)) FY 12 $0; FY 13 est $0; and FY 14 est $0 - Summer Food Backpacks Demonstration. (Project Grants (Discretionary)) FY 12 $2,614,000; FY 13 est $2,422,000; and FY 14 est $0 - Summer Electronic Benefit Transfer-WIC. (Project Grants (Discretionary)) FY 12 $0; FY 13 est $0; and FY 14 est $0 - Summer Home Delivery Demonstration.
Range and Average of Financial Assistance (123):
No Data Available.
Program Accomplishments (130):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: The decision is pending on the continuation of the discretionary grant projects; $32,950,000 remains of the funds allotted for demonstration projects. Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
Program regulations are codified at 7 CFR Part 225.
Information Contacts (150)
Regional or Local Office (151) :
See Regional Agency Offices. See Appendix IV of the Catalog.
Headquarters Office (152):
Cynthia Long, 3101 Park Center Drive Room 640, Alexandria, Virginia 22302. Phone: 703-305-2590.
Website Address (153):
Examples of Funded Projects (170):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: No Current Data Available Fiscal Year 2015: No Current Data Available
Criteria for Selecting Proposals (180):
Not Applicable.