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One-Time International Exchange Grant Program

Number: 19.014
Agency: Department of State
Office: Bureau of Educational and Cultural Affairs

Program Information 

Program Number/Title (010):
19.014 One-Time International Exchange Grant Program
Federal Agency (030):
Bureau of Educational and Cultural Affairs, Department of State
Authorization (040):
The Fulbright-Hays Act of 1961, Public Law 87-256.
Objectives (050):
To provide one-time grants for international exchanges that address issues of mutual interest to the United States and other countries, consistent with the program criteria established in the Departmentís annual appropriation. As directed by the Congress, ďThe program shall be only for the actual exchange of people and should benefit a population that is not being addressed through existing authorized exchanges.Ē As authorized by the Fulbright-Hays Act, the Bureau of Educational and Cultural Affairs (ECA) seeks to increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchange programs, including the exchange of scholars, researchers, professionals, students, and educators. Educational and cultural engagement is premised on the knowledge that mutual understanding, the development of future leaders, and the benefits of education programs influence societies and affect official decision-making almost everywhere in the world today.
Types of Assistance (060):
Project Grants
Uses and Use Restrictions (070):
The One-Time International Exchange Grant Program may include Academic and Professional, Cultural, and Youth exchange activities. The activities are designed to promote U.S. interests in designated countries around the world by developing mutual understanding of key issues and promoting long-lasting ties between the United States and other countries. The activities funded under this program provide selected individuals with the opportunity to participate in exchanges and develop international competencies and skills, which allow them to serve as leaders in their professions and communities. Funding is provided to eligible non-profit organizations, colleges and universities to support their work in designing and administering exchange programs as well as coordinating program logistics.

Academic grants may support such activities as study abroad capacity building, the administration of intensive English or thematic Study of the U.S. institutes for underserved populations from the developing world or strategically important areas, or other academic exchanges and international educational programs. Program models, themes and world regions of emphasis may vary from year to year.

Professional, Cultural, and Youth grants may support two-way exchanges for Emerging Youth Leaders, Emerging Young Professionals, and Emerging Cultural Leaders. Themes and world regions vary by program. Program models, themes and world regions may vary from year to year.

Please refer to the grants.gov announcements for further information.
Eligibility Requirements (080)
Applicant Eligibility (081):
None.
Beneficiary Eligibility (082):
None.
Credentials/Documentation (083):
Pursuant to the Mutual Educational and Cultural Exchange Act of 1961, as amended (Fulbright-Hays Act) the Bureau of Educational and Cultural Affairs of the U.S. Department of State awards grants and cooperative agreements to educational and cultural public or private nonprofit foundations or institutions. Applications may be submitted by organizations specifically identified by Congress in agency appropriations legislation as well as public and private non-profit organizations meeting the provisions described in Internal Revenue Code section 26 USC 501(c)(3). Organizations must have nonprofit status with the IRS at the time of application. Please refer to the grants.gov announcement for further eligibility criteria. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. Announcements are made on the grants.gov website for organizations meeting eligibility requirements. Announcements are made throughout the fiscal year and are posted to the Department of State's website: http://eca.state.gov/organizational-funding.
The application procedures are described in the grants.gov announcements.
Award Procedure (093):
Final awards cannot be made until funds have been appropriated by Congress, allocated and committed through internal Bureau procedures. Successful applicants will receive a Federal Assistance Award (FAA) from the Bureauís Grants Office. The FAA and the original proposal with subsequent modifications (if applicable) shall be the only binding authorizing document between the recipient and the U.S. Government. The FAA will be signed by an authorized Grants Officer, and mailed to the recipientís responsible officer identified in the application.
Deadlines (094):
Not Applicable.
Range of Approval/Disapproval Time (095):
From 60 to 90 days.
Appeals (096):
Not Applicable.
Renewals (097):
Not Applicable.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory formulas are not applicable to this program.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance (102):
As stated in the Grants.gov announcements. See the following for information on how assistance is awarded/released: Assistance is awarded/released through the Department's central financial management database.
Post Assistance Requirements (110)
Reports (111):
As stated in the Grants.gov announcements. Cash reports are not applicable. Progress reports are not applicable. As stated in the Grants.gov announcements. As stated in the Grants.gov announcements.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. The Recipient must comply with the OMB audit requirements. For all DOS awards, regardless of business type, the Recipients are subject to the audit requirements found in OMB audit requirements. In addition, the Recipients are subject to the audit requirements found in the Single Audit Act of 1984, 31 U.S.C. 7501-7507. Please refer to the Department of State Standard Terms and Conditions for Domestic Financial Assistance Awards (http://fa.statebuy.state.gov ) for additional guidance.
Records (113):
The Recipients must maintain financial records, supporting documents, statistical records, and all other records pertinent to an award for a period of three years from the date of submission of the final expenditure report. For awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report as authorized by the DOS. Please refer to the Department of State Standard Terms and Conditions for Domestic Financial Assistance Awards (http://fa.statebuy.state.gov ) for additional guidance.
Financial Information (120)
Obligations (122):
(Project Grants) FY 12 $1,618,154; FY 13 est $0; and FY 14 est $0
Range and Average of Financial Assistance (123):
$129,219 to $239,267.
Program Accomplishments (130):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: No Current Data Available. Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
As stated in the grants.gov announcements. In addition,
organizations should be familiar with OMB Circulars A-110 (Revised) (Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher
Education, Hospitals and Other Nonprofit Organizations), A-122/A-21 (Cost Principles for Nonprofit Organizations; Indirect Costs), and A-133/A-128 (Audits of Institutions of Higher Education and Other Nonprofit Organizations) on cost accounting principles.
For a copy of the OMB circulars cited, please contact Government Publications or download from http://www.whitehouse.gov/OMB/.
Information Contacts (150)
Regional or Local Office (151) :
None.
Headquarters Office (152):
Lana Muck for Academic Programs / Sheila Casey for Professional Exchanges Department of State
Bureau of Educational and Cultural Affairs
2200 C Street, NW, SA-05, Washington, District of Columbia 20037 Email: fulbright@state.gov;caseysd@state.gov Phone: (202) 632-9330 / 632-6070
Website Address (153):
http://exchanges.state.gov/
Examples of Funded Projects (170):
Not Applicable.
Criteria for Selecting Proposals (180):
As stated in the grants.gov announcements.