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State Energy Program

SEP
Number: 81.041
Agency: Department of Energy

Program Information 

Program Number/Title (010):
81.041 State Energy Program
Federal Agency (030):
Department of Energy
Authorization (040):
Energy Policy and Conservation Act, Public Law 94-163, 42 U.S.C. 6321-6326; Department of Energy Organization Act of 1977, Public Law 95-91, 42 U.S.C. 7101; Balanced Budget Down Payment Act II of 1996, Public Law 104-134. ; National Energy Conservation Policy Act of 1978, Public Law 95-619 and Public Law 101-440; American Recovery and Reinvestment Act of 2009.
Objectives (050):
The program provides financial and technical assistance to State governments to create and implement a variety of energy efficiency and conservation projects in order to provide leadership to maximize the benefits of energy efficiency and renewable energy through communications and outreach activities, technology deployment, and accessing new partnerships and resources across the geographic panorama of the United States and its territories. The programís objectives are:

* To reduce fossil fuel emissions created as a result of activities within the jurisdictions of eligible entities;
* To reduce the total energy use of the eligible entities; and
* To improve energy efficiency in the transportation, building, and other sectors.
Types of Assistance (060):
Dissemination of Technical Information; Formula Grants; Project Grants
Uses and Use Restrictions (070):
Grants are to be used by States for the development, implementation, or modification of State plans submitted to and approved by DOE. To be eligible for Federal assistance, each State plan must contain the five program activities required by the Energy Policy and Conservation Act, Public Law 94-163; and may also include a wide range of optional activities.
A wide variety of activities are eligible for use of the grant funds including:
* Developing/implementing an energy efficiency and conservation strategy and retaining technical consultant services to assist in the development of such a strategy.
* Conducting residential and commercial building energy audits.
* Establishing financial incentive programs for energy efficiency improvements (e.g., loan programs, rebate programs, waive permit fees.)
* Providing grants to nonprofit organizations to perform energy efficiency retrofits.
* Developing/implementing programs to conserve energy used in transportation (e.g., flex time by employees, satellite work centers, promotion of zoning requirements that promote energy efficient development, transportation infrastructure: bike lanes/pathways, pedestrian walkways, and synchronized traffic signals).
* Developing and implementing building codes and inspection services to promote building energy efficiency.
* Implementing energy distribution technologies.
* Developing public education programs to increase participation and efficiency rates for recycling programs.
* Purchasing/implementing technologies to reduce and capture methane and other greenhouse gases generated by landfills or similar sources.
* Installing light emitting diodes (LEDs).
* Developing, implementing, and installing renewable energy technologies on or in any government building.
* Any other activity as determined by the Secretary of Energy in consultation with the Secretaries of Transportation and Housing and Urban Development and the Administrator of the Environmental Protection Agency. Funds cannot be used for the purchase of land, buildings or any interest therein; construction of buildings or structures; research, development or demonstration of non-commercially available technology; or subsidies of public transportation, fares, utility rate demonstrations or State tax credits for energy conservation.
Eligibility Requirements (080)
Applicant Eligibility (081):
All States plus the District of Columbia, the U.S. Virgin Islands, Puerto Rico, Guam, Samoa, and the Commonwealth of the Northern Mariana Islands.
Beneficiary Eligibility (082):
The ultimate potential beneficiaries will be the people affected by the plan each State develops. This is anticipated to be the State's population.
Credentials/Documentation (083):
Compliance with Federal, State and local environmental statutes and regulations, as required under the Energy Independence and Security Act of 2007. Only one application from each State, compliance with State and local environmental statutes and regulations. Costs will be determined in accordance with 10 CFR Part 600 for State and local governments. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
No preapplication form or conference is required by DOE. Consultation and assistance will be available from DOE in the preparation of the application. A copy of the final State plan must accompany the grant application from the State. Consultation and assistance will be available from the DOE in the preparation of the application. Applicants for sub-awards from the states should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110. States submit applications and plans (or amendment to plans) in response to 10 CFR 420.

Applicants must register with FedConnect to submit their application. FedConnect website: www.fedconnect.net

The application forms must be downloaded from the specific funding opportunity announcement posted on the grants.gov website at http://www.grants.gov/ and submitted per instructions in the funding opportunity announcement.

Submission deadlines will be published in the funding opportunity announcement at http://www.grants.gov
Award Procedure (093):
Grant applications will be reviewed by DOE Office of Energy Efficiency and Renewable Energy personnel. Grant procedures are in accordance with Federal government regulations. Notification of grant awards will be issued by a DOE Procurement Office.
Deadlines (094):
Not Applicable.
Range of Approval/Disapproval Time (095):
From 60 to 90 days. Submission deadlines will be published in the funding opportunity announcements at http://www.grants.gov.
Appeals (096):
As required under the Energy Independence and Security Act of 2007 and American Recovery and Reinvestment Act of 2009.
Renewals (097):
Renewals are subject to review by the DOE Project Management Center and the headquarters program office and subject to the availability of funds. Assistance will be provided from sums appropriated for any fiscal year only upon annual application.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory Formula: Title 10 Vol 3, Chapter II, Part 420, Subpart B Section 420.11, Public Law Energy Policy and Conservation Act 42 USC 6321 et seq.
Matching Requirements: Percent: 20.%. There is a 20 percent match requirement for the SEP, however leveraging of funds on the part of the recipient is encouraged. This requirement is waived for ARRA funding.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance (102):
Authorized funding is established by ECPA, NECPA, ESA and ARRA. Funds awarded annually are subject to Congressional appropriation, with no restriction on spending period, except ARRA requires all funds be spent within 36 months of award. Funds are released through the Electronic Transfer System. Annual budget periods are set by each grantee within parameters established by DOE. See the following for information on how assistance is awarded/released: See award procedures above.
Post Assistance Requirements (110)
Reports (111):
No program reports are required. No cash reports are required. Quarterly progress and financial status reports are required along with a final report at the end of the project. Quarterly financial status reports are required. No performance monitoring is required.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Audit procedures in accordance with OMB Circular No. A-133.
In addition, audit requirements need to comply with the Energy Independence and Security Act of 2007 and DOE procurement procedures as well as with 10 CFR 600.
Records (113):
In accordance with 10 CFR 600.
Financial Information (120)
Obligations (122):
(Formula Grants) FY 12 $30,690,000; FY 13 est $26,579,440; and FY 14 Estimate Not Available
Range and Average of Financial Assistance (123):
$1-$5,000,000.
Program Accomplishments (130):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: Advance policies, programs, and market strategies that accelerate job creation and reduce energy bills, while achieving energy and climate security for the nation on a State or Territory administered basis. Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
As described under the Energy Independence and Security Act of 2007 and American Recovery and Reinvestment Act of 2009 and 10CFR 420.
Information Contacts (150)
Regional or Local Office (151) :
None. EERE Information Center, (877) 337-3463.
Headquarters Office (152):
James Cash 1617 Cole Blvd., Golden, Colorado 80401 Email: james.cash@go.doe.gov Phone: 720-356-1456
Website Address (153):
http://www.eere.energy.gov
Examples of Funded Projects (170):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: Funding State developed and directed energy efficiency and energy conservation programs according to the submitted and approved State Plan (e.g. energy efficiency audits and retrofits for buildings). Fiscal Year 2015: No Current Data Available
Criteria for Selecting Proposals (180):
As described under the Energy Independence and Security Act of 2007 and American Recovery and Reinvestment Act of 2009. In addition, each State energy conservation plan must contain the five program activities required by the Energy Policy and Conservation Act, Public Law 94-163, and may also contain a wide range of optional activities.