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Gaining Early Awareness and Readiness for Undergraduate Programs

Number: 84.334
Agency: Department of Education
Office: Office of Postsecondary Education

Program Information 

Program Number/Title (010):
84.334 Gaining Early Awareness and Readiness for Undergraduate Programs
Federal Agency (030):
Office of Postsecondary Education, Department of Education
Authorization (040):
Higher Education Act of 1965, as amended, Title IV, Part A, Subpart 2, Chapter 2.
Objectives (050):
Provides 6-or 7-year grants to States and Partnerships to provide support, and maintain a commitment, to eligible low-income students, including students with disabilities, to help the students obtain a secondary school diploma (or its recognized equivalent) and to prepare for, and succeed in, postsecondary education. GEAR UP has two major service components. All projects provide a comprehensive set of early intervention services including mentoring, tutoring, academic and career counseling, services to increase parental involvement, and other college preparation activities like exposure to college campuses and financial aid information and assistance. Some projects provide college scholarships to participating students.
Types of Assistance (060):
Uses and Use Restrictions (070):
(1) State Grants. States receiving funds are required (unless they receive a waiver) to provide both the early intervention services and a scholarship component, targeted to low-income students in grades K-12. At least 50 percent, but not more than 75 percent, of the grant funds must be used to provide scholarships to participating students. Conversely, at least 25 percent, but not more than 50 percent, of the funds must be used for required and permissible activities. To meet the matching requirement, States must cover at least 50 percent of the project costs with cash or in-kind contributions from non-Federal sources. (2) Partnership Grants. Eligible partnerships consist of one or more local educational agencies and one or more degree granting institutions of higher education and not less than two other community organizations or entities such as businesses, professional organizations, State agencies, institutions, or other public or private agencies or organizations. Partnerships receiving funds are not required to provide a scholarship component. However, they are required to provide services to at least one cohort or grade level of students beginning no later than the 7th grade, in a school that has a 7th grade, and in which at least 50 percent of the students enrolled are eligible for free or reduced-price lunch, or to an entire grade level of students, not later than the 7th grade, who reside in public housing.
This program is subject to non-supplanting requirements and must use a restricted indirect cost rate, which is referenced under 34 CFR 76.564-76.569. For assistance call the Office of the Chief Financial Officer/Indirect Cost Group at (202) 708-7770.
Eligibility Requirements (080)
Applicant Eligibility (081):
A State, or a partnership consisting of one or more local educational agencies one or more degree granting institutions of higher education; and at least two community organizations or entities, such as businesses, professional associations, community-based organizations, philanthropic organizations, State agencies, parent groups, and/or nonprofit organizations.
Beneficiary Eligibility (082):
Low-income students and students in high-poverty schools.
Credentials/Documentation (083):
OMB Circular No. A-21 applies. OMB Circular No. A-122 applies. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
Preapplication coordination is required. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. In any fiscal year in which funds are available for new awards, the Department of Education publishes a notice in the Federal Register inviting applications and establishing a deadline date. An application package is available from the Office of Higher Education Programs. Copies are available on the web page and will also be mailed upon request.
Award Procedure (093):
Peer review panels composed of representatives from public and private higher education, and State, and local education agencies having expertise in elementary, secondary, and higher education.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
Notification usually is made within 4 months of the deadline for submission of applications.
Appeals (096):
Not Applicable.
Renewals (097):
Applications for renewal of multi-year projects are processed and funded before those for new projects. Renewals are subject to the availability of funds.
Assistance Consideration (100)
Formula and Matching Requirements (101):
This program has no statutory formula.
Matching Requirements: The statute requires a cash or in-kind match from non-Federal sources.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance (102):
Grants are made for up to 7 years, subject to the availability of funds. See the following for information on how assistance is awarded/released: Electronic transfer.
Post Assistance Requirements (110)
Reports (111):
As required by the Education Department General Administrative Regulations (EDGAR) for direct grant programs (34 CFR 75). Generally, annual performance and financial reports are required. Cash reports are not applicable. Annual performance reports are required as part of the submittal of form ED 524B. Annual expenditures reports are required as part of the submittal of form ED 524B. Staff also monitor grant drawdown using agency financial reports. Reporting on performance measures is required as part of the submittal of form ED 524B.
Audits (112):
This program is excluded from coverage under OMB Circular No. A-133. Grantees are subject to audit requirements as described in 34 CFR 74.26.
Records (113):
EDGAR for direct grant programs (34 CFR part 75). Generally, records related to grant funds, compliance and performance must be maintained for a period of 3 years after completion of the grant.
Financial Information (120)
Obligations (122):
(Project Grants) FY 13 $286,435,000; FY 14 est $301,639,000; and FY 15 est $301,639,000
Range and Average of Financial Assistance (123):
State grants: Average award in FY 13, $3,410,936. Partnership grants: Average award in FY 13, $1,668,550.
Program Accomplishments (130):
Not Applicable.
Regulations, Guidelines, and Literature (140):
Education Department General Administrative Regulations, EDGAR; 34 CFR 74, 75, 77, 79, 80, 81, 82, 84, 85, 86, 97, 98, and 99 and 34 CFR Part 694; OMB Circulars A-21, A-87, A-110, A-122, and A-133.
Information Contacts (150)
Regional or Local Office (151) :
Headquarters Office (152):
James Davis, Department of Education, Office of Postsecondary Education, 1990 K Street NW, Washington, District of Columbia 20006 Email: Phone: (202) 502-7802.
Website Address (153):
Examples of Funded Projects (170):
Not Applicable.
Criteria for Selecting Proposals (180):
Not Applicable.