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Career and Technical Education -- Basic Grants to States

Number: 84.048
Agency: Department of Education
Office: Office of Vocational and Adult Education

Program Information 

Program Number/Title (010):
84.048 Career and Technical Education -- Basic Grants to States
Federal Agency (030):
Office of Vocational and Adult Education, Department of Education
Authorization (040):
Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV), Title I, 20 U.S.C 2321.
Objectives (050):
To develop more fully the academic, career, and technical skills of secondary and postsecondary students who elect to enroll in career and technical education programs.
Types of Assistance (060):
Uses and Use Restrictions (070):
Funds are used by eligible agencies and their eligible recipients (local subgrantees), in accordance with Perkins IV, to provide career and technical education. Each State must distribute at least 85 percent of its award to local agencies to fund secondary and postsecondary institutions that provide career and technical education services, from which the State may choose to award an amount equivalent to 10 percent of its award to make awards to local agencies in rural areas, areas with high percentages of career and technical education students, and areas with high numbers of career and technical education students. Each State may keep up to 5 percent (or $250,000, whichever is greater) of its award for State administration and up to 10 percent of its award to fund leadership activities (and from that amount, it must reserve an amount equivalent to 1 percent of its award to assist individuals in State institutions and between $60,000 and $150,000 to fund services to prepare individuals for non-traditional fields). This program is subject to non-supplanting requirements and must use a restricted indirect cost rate, pursuant to 34 CFR 76-564-76.569. For assistance call the Office of the Chief Financial Officer/Indirect Cost Group on (202) 708-7770.
Eligibility Requirements (080)
Applicant Eligibility (081):
The Department of Education makes formula grants to State boards for career and technical education or the agency responsible for overseeing career and technical education in States. Eligible recipients for subgrants include local educational agencies and postsecondary institutions.
Beneficiary Eligibility (082):
A wide range of individuals pursuing career and technical education will benefit.
Credentials/Documentation (083):
The establishment of a State Board for Career and Technical Education is required. Costs will be determined in accordance with OMB Circular No. A-87 for State and local governments. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
Required in order to develop a 5-year State plan for career and technical education, which is also subject to public hearings. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. OMB Circular No. A-21 applies to this program. Eligible agencies submit 5-year State plans for career and technical education, and annual revisions, to the Department pursuant to section 122 of Perkins IV. However, the outlying areas, except for Palau, are eligible to submit an application for Perkins IV funding under the Consolidated Grants to Insular Areas Program. See CFDA 84.403. Eligible recipients submit local plans to the eligible agency in their States pursuant to section 134 of Perkins IV.
Award Procedure (093):
Once the Secretary approves an eligible agency's 5-year State plan or annual revisions, the Department forwards the grant award to the State official designated by the eligible agency and notifies the State director for CTE. States make subgrants to eligible recipients from their grant awards after setting aside funds for State administration and State leadership activities.
Deadlines (094):
Mar 30, 2014 The submission date for the State plan or annual revisions is generally late March or early April is set in guidance issued annually by the Department.
Range of Approval/Disapproval Time (095):
Within 90 days.
Appeals (096):
The Secretary shall not finally disapprove a State plan, except after giving the eligible agency notice and opportunity for a hearing.
Renewals (097):
Not Applicable.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory Formula: Sec. 111 of the Carl D. Perkins Career and Technical Education Act of 2006. The funding formula is based on State per-capita income and population in three age cohorts (15-19,20-24, and 25-65). The formula provides for a minimum State allocation, and a "hold-harmless" provision in the formula ensures that no State's share of the appropriation is less than its share of the fiscal year 1998 appropriation. A special provision limits the increase a State with an initial allocation of the 0.5 percent minimum may receive, resulting in a number of States that receive an allocation of less than 0.5 percent of the total. If appropriations result in the amount of funds for allocation to States exceeding the amount of funds allocated to States from the FY 2006 appropriation, up to one-third of the additional funds are allotted to States with FY 2006 grants that are less than the minimum 0.5 percent grant amount and the remainder flows to the other States. In addition, the outlying areas (except the Virgin Islands) receive 0.13 percent of the total appropriated for State Grants to operate the same kinds of career and technical education programs as the States. Also, 1.25 percent of the total appropriation for State Grants is set aside for grants to federally recognized Indian tribes and tribal organizations, and 0.25 percent is set aside for competitive grants to organizations that primarily serve and represent Native Hawaiians. The Bureau of the Census supplies the population data; the Department of Labor supplies the per-capita income data.
Matching Requirements: Section 112(b) of the Perkins Acts requires 50/50 matching for State administration, which is also subject to the hold-harmless requirement imposed by section 323. An outlying area that submits an application for its Perkins IV funds under the Consolidated Grants to Insular Areas Program is not required to match. See CFDA 84.403.

Section 311(b) of the Perkins Act describes maintenance-of-effort requirements.
This program has MOE requirements, see funding agency for further details.
Length and Time Phasing of Assistance (102):
Generally, annual grants to eligible agencies are made from July 1 to September 30 of the following year. In addition, funds remain available to the eligible agencies for an additional fiscal year for obligation and expenditure under section 421(b) of the General Education Provisions Act, as amended (GEPA). Contact the headquarters office for information on how assistance is awarded/released. See the following for information on how assistance is awarded/released: States draw funds as needed under the Electronic Funds Transfer System.
Post Assistance Requirements (110)
Reports (111):
OVAE's Consolidated Annual Report (CAR) for Perkins IV requires annual financial status reports, performance data reports, and program narrative reports. Eligible agencies must also submit Office for Civil Rights Compliance Reports. Cash reports are not applicable. Progress reports are not applicable. Expenditure reports are not applicable. Performance monitoring is applicable.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Records (113):
As required by EDGAR for State-administered programs (34 CFR 76.730-76.731). Generally, the eligible agency and its subgrantees must retain records related to grant funds and compliance for a period of 3 years from the date the grantee or subgrantee submits its final expenditure report for that funding period. 34 CFR 80.42. Also, all records supporting claims for Federal funds or relating to the accountability of the grantee for the expenditure of such funds must be accessible for administrative review. See also section 443 of GEPA.
Financial Information (120)
Obligations (122):
(Formula Grants) FY 13 $1,047,095,068; FY 14 est $1,099,381,153; and FY 15 est $1,099,381,153
Range and Average of Financial Assistance (123):
The range or awards in FY 2014 was $567,534 to $122,943,598, including the 50 States, the District of Columbia, Puerto Rico, and the Virgin Islands.
Program Accomplishments (130):
Fiscal Year 2013: No Current Data Available. Fiscal Year 2014: No Current Data Available Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
Education Department General Administrative Records (EDGAR) at 34 CFR Parts 74, 76-77, 79, 80-82, 84-86, and 97-99, 74, 76 (except 76.103), 77, 79, 80, 81, 82, and 85; OCR Guidelines for Vocational Education and CFR Parts 100-101, 104-106, 108, and 110.
Information Contacts (150)
Regional or Local Office (151) :
Headquarters Office (152):
Sharon Lee Miller, Department of Education, OVAE Division of High School, Postsecondary and Career Education, 400 Maryland Ave., S.W., Washington, District of Columbia 20202 Email: Phone: (202) 245-7846.
Website Address (153):
Examples of Funded Projects (170):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: No Current Data Available Fiscal Year 2015: No Current Data Available
Criteria for Selecting Proposals (180):
Eligible agencies qualify for funding based upon their State plans and annual revisions approved under Perkins IV, section 122.