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Community Assistance Program State Support Services Element (CAP-SSSE)

CAP-SSSE
Number: 97.023
Agency: Department of Homeland Security

Program Information 

Program Number/Title (010):
97.023 Community Assistance Program State Support Services Element (CAP-SSSE)
Federal Agency (030):
Department of Homeland Security
Authorization (040):
National Flood Insurance Act of 1968, as amended, and the Flood Disaster Protection Act of 1973, as amended, 42 U.S.C 4001 et seq.
Objectives (050):
To provide, through a State grant mechanism, a means to ensure that communities participating in the National Flood Insurance Program (NFIP) are achieving flood loss reduction goals of the NFIP. CAP-SSSE funds are to be used by States to provide technical assistance to NFIP communities, to evaluate community implementation/performance of NFIP floodplain management activities, and to build State and community floodplain management expertise and capacity.

The CAP-SSSE program supports the Mitigation Mission Area Capabilities and Targets described in the National Preparedness Goal (NPG) under “Planning” and “Risk and Disaster Resilience Assessment”.
Types of Assistance (060):
Cooperative Agreements
Uses and Use Restrictions (070):
CAP-SSSE funds are used for activities that support the NFIP. Such activities include the fostering of effective floodplain management programs in participating communities and assisting non-participating communities in enrolling in the NFIP. CAP-SSSE funds cannot be used for conducting floodplain studies developing floodplain maps or supporting web-based digital mapping platforms. Further, if a State does not have the necessary expertise and capability to conduct CAP-SSSE activities, the Region and State must develop a remedial plan. If the necessary expertise and capability does not develop in accordance with the remedial plan, the following year's CAP-SSSE funding may be reduced or withheld. For complete information on Uses and Restrictions, refer to program guidance. Applicants must be a qualified State that intends to provide technical assistance to NFIP communities. Refer to program guidance for complete information on applicant eligibility.
Eligibility Requirements (080)
Applicant Eligibility (081):
FEMA's ten Regional Offices will provide each State Governor's Office with the grant application package. The Cooperative Agreement is only available to that state or territorial agency so designated by the Governor, as the state or territorial National Flood Insurance Program State Coordinating Agency. The CAP-SSSE is administered through the Mitigation Division of each FEMA Regional Office. FEMA's Regional Offices will contact eligible States to negotiate a mutually acceptable grant agreement. Funding is made available when the grant agreement is negotiated and agreed upon. Continued participation in the CAP-SSSE is dependent upon completing activities described in the grant agreement. The SSSE is designed to utilize the floodplain management capabilities of individual States in a cost effective cooperative agreement with FEMA. A State's participation in the SSSE is voluntary and is contingent upon need and skill level capability.
Beneficiary Eligibility (082):
The direct beneficiary of the CAP-SSSE is the individual State receiving financial assistance. In addition, participating NFIP communities and local governments which receive flood plain management and flood loss reduction assistance provided by the State are also (indirect) beneficiaries as a consequence of the services they receive.
Credentials/Documentation (083):
A State's participation in the CAP-SSSE is voluntary and is contingent upon need and skill level capability as determined by FEMA. In addition, applicant states are required to provide any relevant documentation contained in the grant agreement package provided by FEMA. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
FEMA's ten Regional Offices will provide each State Governor's Office with the grant application package. The Cooperative Agreement is only available to that state or territorial agency so designated by the Governor, as the state or territorial National Flood Insurance Program State Coordinating Agency. The CAP-SSSE is administered through the Mitigation Division of each FEMA Regional Office. FEMA's Regional Offices will contact eligible States to negotiate a mutually acceptable grant agreement. Funding is made available when the grant agreement is negotiated and agreed upon. Continued participation in the CAP-SSSE is dependent upon completing activities described in the grant agreement. The SSSE is designed to utilize the floodplain management capabilities of individual States in a cost effective cooperative agreement with FEMA. A State's participation in the SSSE is voluntary and is contingent upon need and skill level capability. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110. Application deadline and other information are contained in the application/program guidance.
Include any other application procedures not found above.
Award Procedure (093):
Applications are reviewed by FEMA Regional Office program and administrative staff. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
30-60 days, Refer to Program Guidance.
Appeals (096):
Appeals can be made to the appropriate FEMA Regional Office.
Renewals (097):
Participation in the CAP-SSSE can be renewed each year contingent upon meeting requirements.
Assistance Consideration (100)
Formula and Matching Requirements (101):
This program has no statutory formula.
Matching Requirements: Percent: 25.%. Funding is provided on a 75 percent maximum Federal, 25 percent minimum State cost-match basis. Both cash and in-kind resources may meet the 25 percent cost-match.
This program does not have MOE requirements.
Length and Time Phasing of Assistance (102):
Awards are for 12 months with no cost extensions allowed. Refer to program guidance. See the following for information on how assistance is awarded/released: Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures.
Post Assistance Requirements (110)
Reports (111):
States must report at least semi-annually to the Regions to demonstrate progress in meeting agreed upon performance measures. Some Regions may require quarterly reporting to satisfy Regional grants management requirements. States are expected to cooperate with Regions by submitting documentation or other evidence that demonstrates completion of approved activities. Several key activities are required to be entered digitally into the NFIP Community Information System (CIS) as the tasks are completed. States must provide a final status report on meeting their performance measures to the Region by December 30th of each year in which the state was granted CAP-SSSE funds. For complete reporting requirement information, refer to program guidance. Refer to program guidance. Refer to program guidance. Refer to program guidance. Refer to program guidance.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Records (113):
Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Financial Information (120)
Obligations (122):
(Project Grants) FY 12 $10,000,000; FY 13 est $10,400,000; and FY 14 est $10,400,000
Range and Average of Financial Assistance (123):
$10,400,000 Total Funding for all 50 states and US Territories.
Program Accomplishments (130):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: 50 states, Puerto Rico and the District of Columbia are planned to be funded in FY 14. Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
Refer to Program Guidance.
Information Contacts (150)
Regional or Local Office (151) :
See Regional Agency Offices. FEMA Regional office information is available on the Internet at http://www.fema.gov/about/structure. Information may also be obtained by contacting the State office responsible for coordinating CAP-SSSE activities.
Headquarters Office (152):
Community Assistance Program State Support Services Element, FEMA 500 C St., SW , Washington, District of Columbia 20472 Phone: (1-800) 621-FEMA (3363)
Website Address (153):
http://www.fema.gov.
Examples of Funded Projects (170):
Not Applicable.
Criteria for Selecting Proposals (180):
Refer to the program guidance for information on criteria for selecting proposals.