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Chemical Stockpile Emergency Preparedness Program

CSEPP
Number: 97.040
Agency: Department of Homeland Security

Program Information 

Program Number/Title (010):
97.040 Chemical Stockpile Emergency Preparedness Program
Federal Agency (030):
Department of Homeland Security
Authorization (040):
Department of Defense Authorization Act of 1986, Title 14, Part B, Section 1412, Public Law 99-145, 50 U.S.C 1521.
Objectives (050):
To enhance emergency preparedness capabilities of the States and local communities at the two chemical agent stockpile storage facilities. The purpose of the program is to assist States and local communities in efforts to improve their capacity to plan for and respond to accidents associated with the storage and ultimate disposal of chemical warfare materials.
Types of Assistance (060):
PROJECT GRANTS
Uses and Use Restrictions (070):
Applications are accepted only from the State of Colorado and the Commonwealth of Kentucky. These eligible States house the U.S. Army stockpiles unitary chemical warfare agent as bulk chemicals and munitions. Local governments are eligible to participate as subgrantees under their State's application. In keeping with the intent of the Congressional appropriations, CSEPP funds are to be utilized for effective emergency management capabilities in the two affected States and localities surrounding the two Army stockpile locations. CSEPP funds may not be used as a substitute for other mandated, unfunded programs required for existing needs or by other laws. CSEPP funds may not be used to supplant other forms of emergency management funding. CSEPP funds may not be commingled with other, non-CSEPP funds. CSEPP funds are used for the purpose set forth in the Cooperative Agreement (CA) and must be consistent with the statutory authority for the award. CA funds may not be used for matching funds for other Federal grants/CAs, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. Refer to Section IV. Funding Restrictions of the CA Guidance Document for additional information.
Eligibility Requirements (080)
Applicant Eligibility (081):
Applications are accepted only from the State of Colorado and the Commonwealth of Kentucky. These eligible States house the U.S. Army stockpiles unitary chemical warfare agent as bulk chemicals and munitions. Local governments are eligible to participate as subgrantees under their State's application.
Beneficiary Eligibility (082):
State, local and tribal governments, and general public.
Credentials/Documentation (083):
The budget worksheets used for CSEPP must be included in the official application package. These worksheets will be used for budget analysis by FEMA. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
EO 12372 requires Grantees from State and local units of government or other organizations providing services with a State to submit a copy of the application to the State Single Point of Contact (SPOC). Grantees must contact their State SPOC to determine if the program has been selected for a State review. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110.
Award Procedure (093):
Applications or plans are reviewed by DHS/FEMA program staff. Any issues or concerns noted in the application will be negotiated with the State prior to the award being issued.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
Refer to Section V, Application Review and Selection Information of the CSEPP CA Guidance Document.
Appeals (096):
Not Applicable.
Renewals (097):
A new application is required for each Federal fiscal year.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory formulas are not applicable to this program.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance (102):
Refer to Section VI. Post-Selection and Pre-Award Guidelines of CA Document for detailed information. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. See the following for information on how assistance is awarded/released. See the following for information on how assistance is awarded/released: Upon receipt of appropriated funding from the Army and approval of apportionment authority from the Office of Management and Budget (OMB), the FEMA Program Office will provide the approved funding to each Region Office. The FEMA Regional Offices will provide an award package to the Grantee. Award packages include an award letter, FEMA Form 76-10 and Articles of Agreement. The FEMA Form 76-10 must be signed by the Grantee and returned to FEMA before funds can be obligated.
Post Assistance Requirements (110)
Reports (111):
Grantees are required to submit quarterly financial and performance reports. Quarterly Progress Reports must include the progress of each sub-grant award. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final financial and performance reports are due 90 days after the expiration or termination of grant award. Refer to program guidance. Grantees are required to submit performance reports for each funded CSEPP National Benchmark 30 days after the end of each quarter. Report dates are: January 30, April 30, July 30, and October 30. The final performance report is due 90 days after the close of the Cooperative Agreement. Expenditure reports are created in CSEPPWebCA. Expenditure reports will be monitored to identify any funding that may not be used and could be available to reallocate either for CSEPP requirements within the State or for return to FEMA. Refer to program guidance for detailed information.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Recipients are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the General Accounting Office (GAO) Government Auditing Standards and submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Records (113):
Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Financial Information (120)
Obligations (122):
(Project Grants) FY 12 $52,000,000; FY 13 est $33,513,000; and FY 14 est $30,096,000
Range and Average of Financial Assistance (123):
Refer to program guidance.
Program Accomplishments (130):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: Preparedness will be enhanced and maintained in Colorado and Kentucky’s affected communities to meet congressionally mandated “maximum protection”. Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
44 CFR 13 and 14; Chemical Stockpile Emergency Preparedness Program Planning Guidance and CSEPP Policy Papers. All available, relevant guidance is routinely provided to all eligible State participants. State and local organizations desiring information about this program should contact their State Emergency Management Agencies or Departments.
Information Contacts (150)
Regional or Local Office (151) :
See Regional Agency Offices. See Appendix IV of the Catalog for FEMA Regional Offices. State and local government officials and the public are encouraged to contact their State and Local Emergency Management Agencies or Departments.
Headquarters Office (152):
Department of Homeland Security, Federal Emergency Management Agency, National Preparedness Directorate, Technological Hazards Division, Chemical Stockpile Emergency Preparedness Program 1800 South Bell Street, Crystal City, Virginia 20598-3025 Phone: (703) 605-1379
Website Address (153):
http://www.dhs.gov.
Examples of Funded Projects (170):
Not Applicable.
Criteria for Selecting Proposals (180):
Refer to the program guidance for information on criteria for selecting proposals.