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National Dam Safety Program

Number: 97.041
Agency: Department of Homeland Security

Program Information 

Program Number/Title (010):
97.041 National Dam Safety Program
Federal Agency (030):
Department of Homeland Security
Authorization (040):
Dam Safety Act of 2006, Public Law 109-460 Dec. 2006.
Objectives (050):
To support State governments and the Commonwealth of Puerto Rico in the development and maintenance of dam safety programs. To enable States and the Commonwealth of Puerto Rico to take precautions that ensure the safety of the dams, such as the development of regulatory authority for the design, construction, operation, and maintenance of dams, the undertaking of dam inspections, and development of Emergency Action Plans (EAPs) for dams.

The National Dam Safety Program also supports the Department of Homeland Security and PPD8 objective of mitigation and include but not limited to those capabilities necessary to reduce the loss of lives and property by lessening the impact of the failure of dams, a key resource.
Types of Assistance (060):
PROJECT GRANTS
Uses and Use Restrictions (070):
For costs associated with the Establishment and maintenance of effective State/Commonwealth dam safety programs. Restrictions: Funds may only be used for the purposes set forth in the grant and must be consistent with the statutory authority for the award. Funds may not be used for matching funds for other Federal grants or cooperative agreements. Funds may not be used for lobbying, or intervention in federal regulatory or adjudicatory proceedings. Note that the FY 2010 grant funds may NOT be used to purchase equipment. In addition, funds may not be used to sue the Federal government or any other government entity. Federal employees are prohibited from serving in any capacity (paid or unpaid) on any proposal submitted under this program. Federal employees may not receive funds under this award. Federal funds may not be comingled with State/Commonwealth funds. Pre-award costs are allowable only with the written consent of DHS and such costs must be reflected in the award agreement. For complete information on Uses and Restrictions, refer to program guidance. Eligible applicants are 49 States (excludes the State of Alabama) and the Commonwealth of Puerto Rico (PR). The states and PR must be working toward and/or developing a State dam safety program that is 1) authorized and budgeted by State or Commonwealth legislation and 2) includes, at a minimum, the 10 specified criteria and budgeting requirements outlined in the program guidance. For complete information regarding applicant eligibility and the 10 specified criteria and budgeting requirements refer to program guidance. This grant is intended for the use by the State Dam Safety Program.
Eligibility Requirements (080)
Applicant Eligibility (081):
All States are eligible for the National Dam Safety Program Assistance for State Dam Safety Programs including the territory of Puerto Rico.
Beneficiary Eligibility (082):
The State Dam Safety Program Office of eligible States.
Credentials/Documentation (083):
The State/Commonwealth must be working toward and/or developing a dam safety program that 1) is authorized and budgeted by State/Commonwealth legislation and 2) includes, at a minimum, the 10 specified criteria and budgeting requirements outlined in the program guidance. For complete information, refer to program guidance. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
Preapplication coordination is required. An environmental impact statement is required for this program. An environmental impact assessment is required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110. Application deadline and other information are contained in the application/program guidance.
Award Procedure (093):
FEMA makes the award to the State Dam Safety Program Office. Applications or plans are reviewed by DHS/FEMA program and administrative staff. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
Other - Not Specified.
Appeals (096):
Not Applicable.
Renewals (097):
Other - Not Specified.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory Formula: Title Dam Safety Act of 2006, Public Law 109-460.
This program has no matching requirements. Refer to program guidance.
This program has MOE requirements, see funding agency for further details. Assistance may not be provided to a State under this subsection for a fiscal year unless the State enters into such agreement with the Director as the Director requires to ensure that the State will maintain the aggregate expenditures of the State from all other sources for programs to ensure dam safety for the protection of human life and property at or above a level equal to the average annual level of such expenditures for the two (2) fiscal years preceding the fiscal year. National Dam Safety Act, Sec. 8(e)(4).
Length and Time Phasing of Assistance (102):
Refer to program guidance. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. See the following for information on how assistance is awarded/released: The Grantees apply via Grants.gov and utilize Non-Disaster (ND) Grants System for the management of the State Assistance Grants.
Post Assistance Requirements (110)
Reports (111):
Program Specific Narrative and Work Plan
Reporting requirements must be met throughout the life of the grant (refer to the program guidance and the special conditions found in the award package for a full explanation of these requirements). Any reports or documents prepared as a result of this grant shall be in compliance with Federal “plain English” policies, directives, etc. Please note that PARS contains edits that will prevent access to funds if reporting requirements are not met on a timely basis.

Federal Financial Report (FFR) – required quarterly. Quarterly progress reports are required to monitor progress. Obligations and expenditures must be reported on a quarterly basis through the FFR (SF-425),which replaced the SF-269 and SF-272, which is due within thirty (30) days of the end of each calendar quarter (e.g., for the quarter ending March 31, the FFR is due no later than April 30). A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Future awards and fund draw downs may be withheld if these reports are delinquent. The final FFR is due ninety (90) days after the end date of the performance period.

FFRs must be filed according to the process and schedule below:

FFRs must be filed manually to the GPD or Regional Point of Contact listed in Part VII below:

Reporting periods and due dates:

• October 1 – December 31; Due January 30
• January 1 – March 31; Due April 30
• April 1 – June 30; Due July 30
• July 1 – September 30; Due October 30

Progress Reports.
The Recipient shall submit quarterly performance reports within 30 days after the end of each period. Reports are due on, January 30, April 30 and July 30, October 30.

The report shall consist of a comparison of actual accomplishments to the approved project objectives and performance measures. Copies of Performance Reports must be submitted through the ND Grants system and the Program Officer listed in Part VII of the FY2012 grant guidance language.

Final Report
The recipient shall submit two error free color laser copies of a report to the Grants Management Specialist and the Program Officer listed in section VII within thirty (30) days after the expiration of the grant. The final report is due ninety (90) days after the end of the performance period. This report shall document and summarize the results of the entire project. The report shall provide a qualitative assessment of the impact this effort had related to emergency responder roadway operational safety public education and outreach, as well as documentation of met performance measures. The final report must be submitted in both Print and Web Publishing. Refer to program guidance. The Recipient shall submit quarterly performance reports within 30 days after the end of each period. Reports are due on, January 30, April 30 and July 30, October 30.

The report shall consist of a comparison of actual accomplishments to the approved project objectives and performance measures. Copies of Performance Reports must be submitted through the ND Grants system and the Program Officer listed in Part VII of the FY2012 grant guidance language. Refer to program guidance. Refer to program guidance.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Records (113):
Grant records shall be retained for a period of three (3) years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular three (3) year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Financial Information (120)
Obligations (122):
(Project Grants) FY 12 $7,134,000; FY 13 Estimate Not Available; and FY 14 Estimate Not Available
Range and Average of Financial Assistance (123):
Refer to program guidance.
Program Accomplishments (130):
Not Applicable.
Regulations, Guidelines, and Literature (140):
FEMA Performance Office of Partnership Agreement and Cooperative Agreement guidance, Office of Financial Management Modular Instruction, FEMA's National Dam Safety Program Implementation Plan (September 97).
Information Contacts (150)
Regional or Local Office (151) :
See Regional Agency Offices. The National Dam Safety Program (NDSP) currently has four (4) Pilot Regions (IV, VI, VIII, IX). Also, see Regional Agency Offices.
Headquarters Office (152):
Department of Homeland Security, Federal Emergency Management Agency (FEMA) Techworld Control Desk 500 C St. SW, 4th Floor, Room 427, Washington, District of Columbia 20472 Phone: (1-800) 621-FEMA (3363)
Website Address (153):
http://www.fema.gov
Examples of Funded Projects (170):
Not Applicable.
Criteria for Selecting Proposals (180):
Refer to the program guidance for information on criteria for selecting proposals.