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Tribal Self-Governance Program: Planning and Negotiation Cooperative Agreement

Tribal Self Governance
Number: 93.444
Agency: Department of Health and Human Services
Office: Indian Health Service

Program Information 

Program Number/Title (010):
93.444 Tribal Self-Governance Program: Planning and Negotiation Cooperative Agreement
Federal Agency (030):
Indian Health Service, Department of Health and Human Services
Authorization (040):
Indian Self-Determination and Education Assistance Act (ISDEAA), 25 U.S.C. 458aaa-2(e)-(f); 42 C.F.R. 137.24-26.
Objectives (050):
To enable Federally recognized Indian tribes to enter into agreements that would allow them to assume programs, services, functions, and activities (PSFA) (or portions thereof) that the IHS would otherwise provide for Indians because of their status as Indians. To accomplish this objective, the Indian Health Service (IHS) offers Planning and Negotiation Cooperative Agreements each year for: (1) additional tribes interested in participating in the IHS Tribal Self-Governance Program, and (2) existing Self-Governance Tribes that would like to plan for the assumption of new and/or expanded programs. The Planning Cooperative Agreements allow Tribes to gather information to determine the current types and extent of PSFA and funding levels available within its service areas and to plan for the types and extent of PSFA and funding to be made available to the tribe under a compact. The Negotiation Cooperative Agreements provide Tribes with additional funding to defray costs involved in and preparing to negotiate Self-Governance compacts pursuant to Title V of the ISDEAA.
Types of Assistance (060):
Cooperative Agreements
Uses and Use Restrictions (070):
Funding transferred through a Planning or Negotiation Cooperative Agreement must be used to either: (1) establish and operate programs to provide planning and negotiation resources to Tribes interested in participating in the IHS Tribal Self-Governance Program, or (2) expand current Self-Governance activity.
Eligibility Requirements (080)
Applicant Eligibility (081):
For Planning Cooperative Agreements, any Federally recognized tribe that (1) formally requests, through a governing body action, a Planning Cooperative Agreement for the purpose of preparing to enter the IHS Tribal Self-Governance Program and (2) has furnished organization-wide single audit reports as prescribed by Pub. L. 96-502, the Single Audit Act of 1984, as amended, for the previous three years that contain no uncorrected significant and material audit exceptions. See OMB Circular No. A-133 (June 27, 2003 and June 26, 2007). For Negotiation Cooperative Agreements, in addition to the two criteria listed above, applicants must have successfully completed the planning phase as described at 42 C.F.R. 137.20.
Beneficiary Eligibility (082):
Federally recognized Indian tribes and tribal organizations (as defined in 25 U.S.C. 458aaa-(b)) may benefit.
Credentials/Documentation (083):
No Credentials or documentation are required. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
Preapplication coordination is not applicable. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedures (092):
This program is excluded from coverage under OMB Circular No. A-102. This program is excluded from coverage under OMB Circular No. A-110. The preferred method for receipt of applications is electronic submission through http://www.Grants.gov. However, should any technical problems arise regarding the submission, please contact Grants.gov Customer Support by telephone at (800) 518-4726 or by electronic mail at support@grants.gov. Customer Support is available 24 hours a day, 7 days a week (except for Federal Holidays). If problems persist, please contact Paul Gettys, Division of Grants Management Systems Coordinator by telephone at (301) 443-2114 or by e-mail to Paul.Gettys@ihs.gov at least ten (10) days prior to the application deadline. To submit an application electronically, please use the Internet Website located at http://www.Grants.gov. Download a copy of the application package, on the Grants.gov website, complete it offline and then upload and submit the application via the Grants.gov site. An electronic copy of a grant application submitted by electronic mail to the IHS will not be accepted.
Award Procedure (093):
Cooperative agreements are made directly by the IHS to the Indian tribal applicants, based on results of an Objective Review process.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
From 30 to 60 days. Within 45 days of IHS deadline.
Appeals (096):
From 30 to 60 days. Per 42 C.F.R. 137.416, decisions relating to the award of Cooperative Agreements may be appealed under 45 C.F.R. Part 5.
Renewals (097):
Not Applicable.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory formulas are not applicable to this program.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance (102):
Not applicable. Method of awarding/releasing assistance: quarterly.
Post Assistance Requirements (110)
Reports (111):
Program reports are not applicable. Federal cash transaction reports are due 30 days after the close of every calendar quarter to the Payment Management Service (PMS), Payment Management Branch. Please refer to the PMS website (http://www.dpm.psc.gov/) for additional guidance. Progress reports are required to be submitted semi-annually and within 30 days after the budget period ends. A final report must be submitted within 90 days of expiration of the budget/ project period. Financial status reports are required to be submitted quarterly within 30 days after the budget period ends. Final financial status reports are due within 90 days of expiration of the budget/project period. Grantees must submit the reports consistent with the applicable deadlines identified in the Standard Grant Conditions. Failure to submit required reports within the time allowed may result in suspension or termination of an active grant, withholding of additional awards for the project, or other enforcement actions such as withholding of payments or converting to the reimbursement method of payment.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Records (113):
HHS and the Comptroller General of the United States, or any of their authorized representatives, shall have the right to access any books, documents, papers, or other records of a grantee, subgrantee, contractor, or subcontractor, which are pertinent to the HHS award, in order to make audits, examinations, excerpts and transcripts. Grantees are required to maintain accounting records 3 years after the end of the budget period of the award. If any litigation, claim, negotiation, audit or other action involving the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.
Financial Information (120)
Obligations (122):
(Cooperative Agreements) FY 13 $503,999; FY 14 est $840,000; and FY 15 est $840,000
Range and Average of Financial Assistance (123):
Range $48,000 to $120,000.
Program Accomplishments (130):
Fiscal Year 2013: IHS awarded 3 Planning Awards and 3 Negotiation Awards. Fiscal Year 2014: IHS estimates it will award approximately 10 awards (5 Planning and 5 Negotiation), subject to the availability of funds. Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
Indian Self-Determination and Education Assistance Act (ISDEAA), 25 U.S.C. 458aaa-2(e)-(f); 42 C.F.R. 137.24-26.
Information Contacts (150)
Regional or Local Office (151) :
None. Program Contact: Ms. Anna Johnson, Program Analyst, Office of Tribal Self-Governance, Indian Health Service, 801 Thompson Avenue Suite 240, Rockville, Maryland 20852. Phone: (301) 443-7821 Fax: (301) 443-1050.

Grants Management Contact: Ms. Tammy Bagley, Acting Director, Division of Grants Management, Indian Health Service, 801 Thompson Avenue, Suite TMP 360, Rockville, MD 20852. Telephone: (301) 443-5204, Fax (301) 443-9602. Use the same number for FTS.
Headquarters Office (152):
Grants Policy Office 801 Thompson Avenue, Suite TMP 360, Rockville, Maryland 20852 Email: grantspolicy@ihs.gov Phone: 301-443-5204
Website Address (153):
http://www.ihs.gov
Examples of Funded Projects (170):
Not Applicable.
Criteria for Selecting Proposals (180):
Introduction and Need for Assistance; Project Objective(s), Work Plan and Approach; Program Evaluation; Organizational Capabilities, Key Personnel and Qualifications; Categorical Budget and Budget Justification.