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Hazard Mitigation Grant

HMGP
Number: 97.039
Agency: Department of Homeland Security

Program Information 

Program Number/Title (010):
97.039 Hazard Mitigation Grant
Federal Agency (030):
Department of Homeland Security
Authorization (040):
Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 404, 42 U.S.C 5170c.
Objectives (050):
To provide funding support to states, Indian tribal governments, territories, communities, and other eligible applicants to implement mitigation planning and hazard mitigation measures that are cost effective and which substantially reduce the risk of future damage, hardship, loss or suffering in any area affected by a major disaster. This program also conforms to the definitions of the term “Mitigation” as defined in the National Preparedness Goal (NPG), in that this program supports those capabilities that are necessary to reduce loss of life and property by lessening the impact of disasters. Mitigation capabilities include, but are not limited to, community-wide risk reduction projects; efforts to improve the resilience of critical infrastructure and key resource lifelines; risk reduction for specific vulnerabilities from natural hazards; and initiatives to reduce future risks after a disaster has occurred.
Types of Assistance (060):
PROJECT GRANTS
Uses and Use Restrictions (070):
Assistance can be used for eligible activities including structural hazard controls or protection projects; construction activities that will result in reduction of hazards; retrofitting of facilities; acquisition of real property, relocation, demolition of structures; elevation of residential structures; minor flood reduction projects; structural retrofitting of existing structures; safe room construction; initial implementation of vegetation management programs; elevation or dry flood- proofing of non-residential structures; initial training of building officials and other professionals to facilitate the implementation of newly adopted State or local mitigation standards and codes, and mitigation planning actions. Projects must meet all eligibility criteria including cost-effectiveness; compliance with environmental and historic preservation laws and regulations and other program requirements.
Eligibility Requirements (080)
Applicant Eligibility (081):
Entities eligible to apply for HMGP grants include State and local governments; Private, non-profit organizations that own or operate a private, non-profit public facility; certain qualified conservation organizations may apply for acquisition or relocation for open space projects; Indian tribes or authorized tribal organizations and Alaska Native villages or organizations, but not Alaska native corporations with ownership vested in private individuals. Please see the HMA program guidance for more detailed information. Grantees that meet planning requirements published as a result of the Disaster Mitigation Act of 2000 may receive an increased percentage (20 percent of the value of all other disaster assistance grants) of HMGP funds if, at the time of the declaration of a major disaster they have in effect an approved Enhanced State Mitigation Plan. Grantees that have a current, approved Standard Mitigation Plan are eligible to receive up to 15% of the value of all other disaster assistance grants.
Beneficiary Eligibility (082):
States and communities.
Credentials/Documentation (083):
Refer to HMA program guidance document. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
Rather than require applicants to submit a separate pre-application in order for FEMA and the State to identify the need for assistance, FEMA will employ the administrative and Mitigation plans in this manner. When States submit plans for review and indicate their intention to apply for assistance to implement one or more projects described in it, FEMA will use the plan to identify a need for funding assistance, and to discourage applications that are unlikely to be funded. An environmental impact statement is required for this program. An environmental impact assessment is required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. Contact the headquarters or regional office, as appropriate, for application deadlines.
Award Procedure (093):
Applications or plans are reviewed by DHS/FEMA program, technical and administrative staff. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
Refer to HMA program guidance document.
Appeals (096):
An eligible applicant, subgrantee, or State may appeal any determination previously made related to an application for or the provision of Federal assistance according to procedures set forth in 44CFR Section 206.440.
Renewals (097):
Not Applicable.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory Formula: 44 CFR Subpart N Hazard Mitigation Grant Program Sections 206.430-206.440.
Matching Requirements: FEMA can fund up to 75 percent of the eligible costs of projects submitted under each declaration. The State or project applicant must provide a 25 percent match. The 25 percent nonfederal share can be a combination of cash, in-kind services, or materials.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance (102):
Refer to program guidance. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. See the following for information on how assistance is awarded/released: Payment based on Project need.
Post Assistance Requirements (110)
Reports (111):
Grantees are required to submit quarterly financial and performance reports. Quarterly Progress Reports must include the progress of each sub-grant award. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final financial and performance reports are due quarterly and a final financial report is due 90 days after the expiration or termination of grant award. Grantees are required to submit quarterly financial and performance reports. Quarterly Progress Reports must include the progress of each sub-grant award. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final financial and performance reports are due quarterly and a final financial report is due 90 days after the expiration or termination of grant award. Grantees are required to submit quarterly financial and performance reports. Quarterly Progress Reports must include the progress of each sub-grant award. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final financial and performance reports are due quarterly and a final financial report is due 90 days after the expiration or termination of grant award. Grantees are required to submit quarterly financial and performance reports. Quarterly Progress Reports must include the progress of each sub-grant award. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final financial and performance reports are due quarterly and a final financial report is due 90 days after the expiration or termination of grant award. Grantees are required to submit quarterly financial and performance reports. Quarterly Progress Reports must include the progress of each sub-grant award. Reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30. Final financial and performance reports are due quarterly and a final financial report is due 90 days after the expiration or termination of grant award.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Records (113):
Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Financial Information (120)
Obligations (122):
(Project Grants) FY 12 $1,076,816,669; FY 13 Estimate Not Available; and FY 14 Estimate Not Available
Range and Average of Financial Assistance (123):
Refer to program guidance.
Program Accomplishments (130):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: No Current Data Available. Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
44 CFR Subpart N Hazard Mitigation Grant Program Sections 206.430-206.440; Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended; Hazard Mitigation Assistance Unified Guidance; Hazard Mitigation Grant Program Desk Reference FEMA 345 October 1999, Hazard Mitigation Grant Program, L-169, February 1996. Property acquisition handbook, FEMA-317.
Information Contacts (150)
Regional or Local Office (151) :
See Regional Agency Offices. See Appendix IV of the Catalog for a listing of FEMA's Regional Offices.
Headquarters Office (152):
Franki Coons - FEMA 1800 South Bell Street, Arlington, Virginia 20598-3015 Email: Franki.Coons@fema.dhs.gov Phone: (202) 646-3079
Website Address (153):
http://www.fema.gov/government/mitigation.shtm
Examples of Funded Projects (170):
Not Applicable.
Criteria for Selecting Proposals (180):
Refer to the HMA program guidance for information on criteria for selecting proposals.