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Harold Rogers Prescription Drug Monitoring Program

Number: 16.754
Agency: Department of Justice
Office: Bureau of Justice Assistance

Program Information 

Program Number/Title (010):
16.754 Harold Rogers Prescription Drug Monitoring Program
Federal Agency (030):
Bureau of Justice Assistance, Department of Justice
Authorization (040):
Prescription Drug Monitoring Program was created by the FY 2002 U.S. Department of Justice Appropriations Act (Public Law 107-77) and has received funding under each subsequent year’s Appropriations Act.
Objectives (050):
To enhance the capacity of regulatory and law enforcement agencies to collect and analyze controlled substance prescription data through a centralized database administered by an authorized state agency and federally recognized Indian tribal governments.
Types of Assistance (060):
Project Grants
Uses and Use Restrictions (070):
The Harold Rogers Prescription Drug Monitoring Program (PDMP) allows for states’ discretion as they plan, implement, or enhance a PDMP to accommodate local decision-making based on state laws and preferences, while encouraging the replication of promising practices. In FY 2012, the program expanded to provide funding to federally recognized Indian tribal governments for the specific purpose of enabling tribal health care providers to provide data to and access data contained within state PDMPs. In FY 2013, the program expanded again to enable applications for data-driven, multidisciplinary approaches to reducing prescription drug abuse, encouraging greater utilization of the PDMPs and their data.

Grant funds under this program can be used to:

• Build a state-level data collection and analysis system to enhance the capacity of regulatory and law enforcement agencies and public health officials for future prevention efforts.
• Enhance existing programs’ abilities to analyze and use collected data to identify drug abuse trends, identify and address sources of diversion, and increase the number of users of the PDMP.
• Facilitate and participate in national evaluation efforts to assess efficiency and effectiveness.
• Encourage and implement the exchange of information under the PMIX Architecture among states to prevent cross-border diversion.
• Assess the efficiency and effectiveness of state-level programs to make improvements and encourage additional states to implement programs.
• Enhance collaborations with law enforcement, prosecutors, treatment professionals, the medical community, pharmacies, and regulatory boards to establish a comprehensive PDMP strategy.
• Enable federally recognized Indian tribal governments to establish the policy, legal, and technological infrastructure to share PDMP data from health care facilities with the appropriate state PDMP.
• Establish multidisciplinary action groups consisting of county, state, and federal criminal justice professionals; state and local health authorities; and treatment providers to determine best practices for sharing data, regulatory schemes, deconfliction strategies, intelligence gathering, targeted regulatory and enforcement activity, and prioritization of treatment and prevention efforts for at-risk individuals and communities.
Eligibility Requirements (080)
Applicant Eligibility (081):
Beneficiary Eligibility (082):
Category 1: Implementation and Enhancement: Applicants are limited to state governments that have a pending or enacted enabling statute or regulation requiring the submission of controlled substance prescription data to an authorized state agency.

Category 2: Tribal PDMP Data Sharing Grants: Applicants are limited to federally recognized tribal governments as defined under the Indian
Self Determination Act, 25 U.S.C. 450b(e).

Category 3: Data-Driven Multidisciplinary Approaches to Reducing Rx Abuse Grants: Applicants are limited to state agencies (health departments, law enforcement authorities, etc.) and units of county government located in states with existing and operational prescription drug monitoring programs.
Credentials/Documentation (083):
The applicant must submit a completed Application for Federal Assistance (Standard Form 424), including signed assurances that it will comply with statutory and administrative requirements. By certifying on-line, the authorizing signing official is also assuring that all federal certifications and assurances are being met. The certification and assurance forms (Assurances, OJP Form 4000/3 and Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements, OJP Form 4061/6) are provided on-line to allow applicants to review and accept them electronically. This program is excluded from coverage under OMB Circular No. A-87.
Application and Award Process (090)
Preapplication Coordination (091):
No formal pre application coordination is required. While informal pre application coordination is not required, it is encouraged that applicants coordinate with any facilities for which they have responsibility to detain or incarcerate undocumented criminal aliens. Environmental impact information is not required for this program. This program is excluded from coverage under E.O. 12372.
Application Procedures (092):
This program is excluded from coverage under OMB Circular No. A-102. This program is excluded from coverage under OMB Circular No. A-110. Applicants must submit completed applications via the Office of Justice Programs, Grants Management System or through following established criteria. The receipt, review, and analysis of applications will follow Office of Justice Programs policies and procedures for the administration of grant applications. Specific application instructions for solicitations are available at the Office of Justice Programs web site (
Award Procedure (093):
Upon approval by the Assistant Attorney General, successful applicants are notified via the Grants Management System. One copy of the grant award must be signed by the authorized official and returned to the Office of Justice Programs.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
Applications will generally be approved or denied within 60 days of receipt of a complete application.
Appeals (096):
Not Applicable.
Renewals (097):
Subject to congressional appropriation.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory formulas are not applicable to this program.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance (102):
The terms for these grant program budget periods are typically 18 months in duration. See the following for information on how assistance is awarded/released: See the following for information on how assistance is awarded/release: Office of Justice Programs’ Financial Guide ( and Post Award Instructions (
Post Assistance Requirements (110)
Reports (111):
Program reports are not applicable. Cash reports are not applicable. Recipients are required to submit semi-annual Progress Reports. Successful applicants will be required to work with designated national organizations to implement the training at the state level and keep the training current with changing laws. Recipients are required to submit quarterly Financial Reports in accordance with the Office of Justice Programs Financial Guide ( To assist in fulfilling the Departments responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111–352, recipients must provide data that measures the results of their work.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
Records (113):
Recipients of federal funds are expected to retain documentation supporting all program transactions for at least 3 years after the closure of audit reports related to such funding. If any litigation, claim, negotiation, audit, or other action involving records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all related issues, or until the end of the regular 3-year period, whichever is later.
Financial Information (120)
Obligations (122):
(Project Grants) FY 13 $5,527,556; FY 14 est $7,000,000; and FY 15 est $7,000,000
Range and Average of Financial Assistance (123):
All grants have a maximum project period of 18 months.
Category 1 applicants may request up to $400,000.
Category 2 applicants may request up to $150,000.
Category 3 applicants may request up to $400,000.
Program Accomplishments (130):
Not Applicable.
Regulations, Guidelines, and Literature (140):
Solicitation guidelines are posted on the Office of Justice Programs web site at
For additional guidance reference the Office of Justice Programs’ Financial Guide ( ) and Post award Instructions ( Applicable OMB Circulars and Department of Justice regulations applicable to specific types of grantees can be found in title 28 of the Code of Federal Regulations (28 C.F.R.).
Information Contacts (150)
Regional or Local Office (151) :
Headquarters Office (152):
Christopher Traver U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
810 7th Street, NW, Washington, District of Columbia 20531 Email: Phone: 202-616-6500 or 1-866-859-2647.
Website Address (153):
Examples of Funded Projects (170):
Not Applicable.
Criteria for Selecting Proposals (180):
See solicitation for selection criteria and required elements.