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Cooperating Technical Partners

CTP
Number: 97.045
Agency: Department of Homeland Security

Program Information 

Program Number/Title (010):
97.045 Cooperating Technical Partners
Federal Agency (030):
Department of Homeland Security
Authorization (040):
Flood Disaster Protection Act of 1973; National Flood Insurance Reform Act of 1994; Flood Insurance Act of 1968 , 42 U.S.C 4101.
Objectives (050):
The Cooperating Technical Partners Program was developed to supplement and expand the on-going efforts of participating National Flood Insurance Program (NFIP) communities, Tribes, and States (and the agencies and organizations who support them) who perform certain functions in the flood risk analysis, flood hazard identification, flood risk communication and mitigation processes to reduce flood losses and protect life and property from the risk of future flood damage. The Cooperating Technical Partners Program seeks to: increase local involvement in, and ownership of, the development and maintenance of Flood Insurance Rate Maps (FIRMS) and risk related products produced for the NFIP; build and maintain partner capabilities; continue to increase local ownership of data and processes; and establish sound performance criteria for current Cooperating Technical Partners.

In FY 2009, FEMA transitioned from its Map Modernization (Map Mod) program to Risk MAP (Mapping, Assessment, and Planning). The vision for Risk MAP is to deliver quality data that increases public awareness of flood hazard risk and leads to action that reduces flood risk to life and property. Risk MAP builds on flood hazard data and maps produced during the Map Mod program. FEMA collaborates with a variety of stakeholders to achieve the following goals under Risk MAP:

1. Flood Hazard Data. Address gaps in flood hazard data to form a solid foundation for risk assessment, floodplain management, and actuarial soundness of the NFIP.
2. Public Awareness/Outreach. Ensure that a measurable increase of the public’s awareness and understanding of risk results in a measurable reduction of current and future vulnerability.
3. Hazard Mitigation Planning. Lead and support States, local, and Tribal communities to effectively engage in risk-based mitigation planning resulting in sustainable actions that reduce or eliminate risks to life and property from natural hazards.
4. Enhanced Digital Platform. Provide an enhanced digital platform that improves management of Risk MAP, stewards information produced by Risk MAP, and improves communication and sharing of risk data and related products to all levels of government and the public.
5. Alignment and Synergies. Align Risk Analysis programs and develop synergies to enhance decision-making capabilities through effective risk communication and management.
Information about Risk MAP (including goals, strategies, progress and success stories), can be found on FEMA’s website at http://www.fema.gov/risk-mapping-assessment-planning.
Types of Assistance (060):
Cooperative Agreements
Uses and Use Restrictions (070):
Assistance may be used for costs associated with Program Management, Technical Risk Analysis and Mapping, Letter of Map Revision (LOMR) Delegation and Special Project activities as delineated in the FY 2013 Funding Opportunity Announcement. Allowable costs are determined by reference to OMB Circulars A-122, A-21, and A-87. Use of funds must be consistent with the statutory authority for the award. Restrictions: The recipient must have in-house staff capabilities in the appropriate technical area for the activity approved in the award. If the work for any portion of a mapping activity is contracted, the recipient of the award must have in-house staff with the technical capability to monitor the contractor(s) and approve the product(s) developed by the contractor(s). Applicants must meet the eligibility criteria outlined in the FY 2013 Funding Opportunity Announcement. This criteria includes (but is not limited to) the requirement that potential partners have existing processes and/or systems in place to support mapping or data collection activities that contribute to flood hazard identification and that potential partners have the demonstrated capability and capacity to implement, or contract, the activities for which funding is being sought. Yes, all funds are discretionary.
Eligibility Requirements (080)
Applicant Eligibility (081):
Only qualified CTPs are eligible for federal assistance awards through this program. Eligible recipients generally include entities who already perform certain functions in flood risk analysis, flood hazard identification, flood risk communication and mitigation processes in States and local communities to reduce flood losses and protect life and property from the risk of future flood damage. Specifically, eligible CTPs include three main groups: (1) NFIP-participating communities, as defined in 44 CFR 59 (typically this includes State, Tribal and local governments), who are in good standing with the NFIP (i.e., not on probation or suspended); (2) State, local and regional governmental agencies, such as water management districts, river authorities, municipal utility districts, State Universities, etc., whose activities support floodplain management and flood mitigation actions within the NFIP communities they serve; and (3) non-profit organizations whose primary mission is to support the ability of NFIP communities to more effectively understand and manage their flood risk. In accordance with Section 1361 of the National Flood Insurance Act of 1968 (42 U.S.C. § 4102), these entities and organizations must have existing facilities and services to carry out studies and investigations with respect to land management and use, flood control, flood zoning and flood damage prevention in flood-prone areas, floodways, building codes and permits, and associated laws, regulations and ordinances. For additional information, see the Eligibility Criteria in the Funding Opportunity Announcement.
Beneficiary Eligibility (082):
State, local, specialized group, small business, general public.
Credentials/Documentation (083):
Potential partners/applicants must meet the criteria outlined in the FY2014 Funding Opportunity Announcement, including (but not limited to): evidence that they have sufficient technical capability (including credentials or certifications) and capacity necessary to perform program activities, a signed Partnership Agreement with the appropriate FEMA office (Region or HQ), and meet the eligibility requirements. Applicants must be NFIP participating communities in good standing. Documentation: Allowable costs are determined by reference to OMB Circulars A-122, A-21, and A-87. For complete information on credentials and documentation, please refer to program guidance. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
All applicants should consult with the appropriate FEMA awarding office (i.e., Regional office or HQ) for application information and technical assistance. Non-profits should also consult with FEMA HQ for pre-approval, application information and/or technical assistance. Environmental impact information is not required for this program. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. FEMA participates in the Administration’s e-government initiative. As part of that initiative, all applicants must file their application using the Federal electronic “storefront” portal Grants.gov. Eligible applicants must apply through this portal, accessible on the Internet at http://www.grants.gov. For complete information on all required forms, attachments, submission instructions / requirements, deadlines, and other procedural information, please refer to program guidance.
Award Procedure (093):
Qualified FEMA programmatic staff (regional and/or Headquarters), with sufficient program knowledge and expertise in floodplain mapping, flood risk assessment, flood risk communication and floodplain management, review and select CTP projects for funding. Applications are reviewed to ensure compliance with the eligibility criteria and selected primarily on FEMA’s priorities and the availability of FEMA funds (i.e., funding is not guaranteed to new or existing applicants). FEMA considers the following elements when prioritizing funding for and selecting CTPs for awards: program priorities, past performance, technical capability and capacity, and partner contribution. Applications are also reviewed by qualified FEMA grants management staff to ensure compliance with grants management principles, such as administrative requirements and cost principles. Applicants/applications that do not meet eligibility or submission requirements are removed from consideration. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
Successful applications are typically selected and awarded between 60 and 90 days from submission.
Appeals (096):
None.
Renewals (097):
None.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory formulas are not applicable to this program.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance (102):
Grant dollars will be awarded in the current fiscal and grants are typically 3-5 years in length. See the following for information on how assistance is awarded/released: Dollars are typically available in quarterly or annual funding periods based on project needs.
Post Assistance Requirements (110)
Reports (111):
Progress Reports and Financial Status Reports (FSRs) must be submitted quarterly. These reports are due on January 30, April 30, July 30, and October 30. Progress Reports must include the progress of each sub-grant award. Final financial and performance reports are due 90 days after the expiration or termination of grant award. Reports must be submitted to the FEMA Regional CTP Grant and Program Officers. For complete information regarding report submission requirements, refer to the FY2013 Funding Opportunity Announcement. Refer to the Funding Opportunity Announcement. Refer to the Funding Opportunity Announcement. Refer to the Funding Opportunity Announcement. Refer to the Funding Opportunity Announcement.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Records (113):
Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Financial Information (120)
Obligations (122):
(Project Grants) FY 13 $24,199,422; FY 14 est $35,430,000; and FY 15 est $30,000,000
Range and Average of Financial Assistance (123):
Range: $20,000 to $4,900,000
Average: approximately $350,000.
Program Accomplishments (130):
Fiscal Year 2013: Award Rate (# awarded/# received): 100%
Total Federal Award: approximately $24.2 million
Total Applicant Match: approximately $3.3 million. Fiscal Year 2014: Award Rate (# awarded/# received): 100%
Total Federal Award: approximately $35.4 million
Total Applicant Match: approximately $3.5 million. Fiscal Year 2015: Award Rate (# awarded/# received): 100%
Total Federal Award: approximately $30 million
Total Applicant Match: approximately $3 million.
Regulations, Guidelines, and Literature (140):
Annual program guidance is available to all CTP initiative participants and the general public through the funding opportunity on www.grants.gov. Additional information regarding mitigation program goals, priorities and standards is available on http://www.fema.gov/cooperating-technical-partners-program.
Information Contacts (150)
Regional or Local Office (151) :
See Regional Agency Offices. FEMA Regional Offices will manage all Regional program activities under the CTP Program and HQ will manage all HQ activities. See the program guidance for a listing of FEMA Regional Offices.
Headquarters Office (152):
Department of Homeland Security, Federal Emergency Management Agency (FEMA) 245 Murray Lane, Bldg 410, Washington, District of Columbia 20523 Email: askcsid@dhs.gov Phone: (1-800) 368-6498
Website Address (153):
http://fema.gov
Examples of Funded Projects (170):
Not Applicable.
Criteria for Selecting Proposals (180):
FEMA will consider the following elements when prioritizing funding for and selecting FY2013 cooperative agreements: program priorities, past performance, technical capability and capacity, and partner contributions.