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Staffing for Adequate Fire and Emergency Response (SAFER)

SAFER ACT
Number: 97.083
Agency: Department of Homeland Security

Program Information 

Program Number/Title (010):
97.083 Staffing for Adequate Fire and Emergency Response (SAFER)
Federal Agency (030):
Department of Homeland Security
Authorization (040):
Federal Fire Prevention and Control Act of 1974, 15 U.S.C 2201 et seq.
Objectives (050):
To increase the number of firefighters in local communities and to help them meet industry minimum standards and attain 24/7 staffing for adequate protection against fire and fire-related hazards, and fulfill related roles associated with fire departments.
Types of Assistance (060):
PROJECT GRANTS
Uses and Use Restrictions (070):
Not all fire departments will be eligible to apply. Training, equipment, over-time, and administrative expenses are not eligible. Individuals seeking personal assistance are not eligible. This program is intended to assist fire departments and recognized organizations as identified in the program guidance document and application package; and only those fire departments and organizations as specified in the Funding Opportunity Announcement, are eligible. Funds may be used to recruit, hire, and retain firefighters, but cannot supplant (replace) the applicants funds budgeted for that purpose. Recipients must maintain pre-existing staffing levels and retain grant funded personnel throughout the period of performance. From FY 05 through FY 08, the funds were provided on a sliding scale, recipients must initially match 10 percent of the Federal share the first year. Recipient match increases by certain percentages in the second, third, and fourth years, culminating in 100 percent of personnel costs (per position), in the fifth year and beyond. In FY 09 -FY 13, there was no cap on the federal funds provided for each position and there was no matching requirement. Refer to the Funding Opportunity Announcement for further information. This program is restricted to the jurisdictions/organizations described in the program guidance. For specific information, refer to the Funding Opportunity Announcement. In summary, for the purpose of this program, "State" is defined as the fifty States, the District of Columbia, Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands. The Alaska Village Initiative, a nonprofit organization incorporated in the State of Alaska, shall also be considered eligible for purposes of receiving assistance under this program on behalf of Alaska Native villages. A "fire department" is defined as an agency or organization that has a formally recognized arrangement with a State, territory, local, or tribal authority (city, county, parish, fire district, township, town, or other governing body) to provide fire suppression on a first-due basis to a population within a fixed geographical area. Fire departments may be comprised of members who are all volunteer, combination volunteer/career, or all career.
Eligibility Requirements (080)
Applicant Eligibility (081):
This program is restricted to the jurisdictions/organizations described in the program guidance. For specific information, refer to the Funding Opportunity Announcement. In summary, for the purpose of this program, "State" is defined as the fifty States, the District of Columbia, Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands. The Alaska Village Initiative, a nonprofit organization incorporated in the State of Alaska, shall also be considered eligible for purposes of receiving assistance under this program on behalf of Alaska Native villages. A "fire department" is defined as an agency or organization that has a formally recognized arrangement with a State, territory, local, or tribal authority (city, county, parish, fire district, township, town, or other governing body) to provide fire suppression on a first-due basis to a population within a fixed geographical area. Fire departments may be comprised of members who are all volunteer, combination volunteer/career, or all career.
Beneficiary Eligibility (082):
Local or tribal communities serviced by the fire department including, local businesses, homeowners and property owners.
Credentials/Documentation (083):
Applicant must certify that they are an eligible applicant, i.e., a fire department, as described in the program guidance. Refer to Funding Opportunity Announcement document for specific information. OMB Circular No. A-87 applies to this program.
Application and Award Process (090)
Preapplication Coordination (091):
Preapplication coordination is required. Environmental impact information is not required for this program. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
Application Procedures (092):
OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110. Application deadline and other information are contained in the application/Funding Opportunity Announcement.
Award Procedure (093):
Applications or plans are peer reviewed and subsequently also reviewed by DHS program and administrative staff. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.
Deadlines (094):
Contact the headquarters or regional office, as appropriate, for application deadlines.
Range of Approval/Disapproval Time (095):
Refer to Funding Opportunity Announcement document.
Appeals (096):
Applicants that receive an adverse decision or denial, can request reconsideration of the decision. Request for reconsideration must be submitted in writing, to the address contained on the program's website within 30 days of the notification of denial by the administering program office.
Renewals (097):
None.
Assistance Consideration (100)
Formula and Matching Requirements (101):
Statutory formulas are not applicable to this program.
This program has no matching requirements. Refer to Funding Opportunity Announcement.
MOE requirements are not applicable to this program.
Length and Time Phasing of Assistance (102):
The hiring grants have a two year performance period for FY13. The recruitment and retention grants are made in one-year increments up to a possible four-year period of performance. Refer to Funding Opportunity Announcement for further details. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures. See the following for information on how assistance is awarded/released: Based on project need.
Post Assistance Requirements (110)
Reports (111):
Refer to Funding Opportunity Announcement document. Refer to Funding Opportunity Announcement document. Quarterly progress reports. Quarterly Financial Status Reports. Refer to Funding Opportunity Announcement.
Audits (112):
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Records (113):
Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
Financial Information (120)
Obligations (122):
(Project Grants) FY 12 $320,625,000; FY 13 est $320,920,083; and FY 14 Estimate Not Available
Range and Average of Financial Assistance (123):
Refer to Funding Opportunity Announcement.
Program Accomplishments (130):
Fiscal Year 2013: No Current Data Available Fiscal Year 2014: Approximately 300 awards will be made to hire firefighters and recruit and retain volunteer firefighters. Fiscal Year 2015: No Current Data Available
Regulations, Guidelines, and Literature (140):
U.S.C. 2201 et seq.; Fire Prevention and Control Act of 1974.
Information Contacts (150)
Regional or Local Office (151) :
See Regional Agency Offices. SAFER grants are directed from the FEMA Headquarters Office. There are 10 regional offices in FEMA who provide monitoring and oversight of FEMA grantees.
Headquarters Office (152):
Department of Homeland Security/FEMA Techworld 800 K Street, NW, 5th Floor, Wsahington, District of Columbia 20742 Email: firegrants@dhs.gov Phone: (866) 274-0960
Website Address (153):
http://www.fema.gov/firegrants/index.shtm.
Examples of Funded Projects (170):
Not Applicable.
Criteria for Selecting Proposals (180):
Refer to the Funding Opportunity Announcement for information on criteria for selecting proposals.